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July 15, 2008
Workshop provides info for year-end closeoutThe Office of the Vice President for Business Affairs will host a fiscal year-end workshop on four dates to provide administrative personnel with detailed information and processing dates for the year-end closeout and new fiscal year rollover. At the workshops, Lenora Chapman, assistant vice president for financial affairs controller, will do a year-end overview. Additionally, representatives from accounting, disbursements and travel services, purchasing and distribution services, payroll, human relations and Define services will discuss the year-end procedures pertinent to their areas. Participants must register for "DE 663 Year End Workshop" through TXClass. The year-end calendar and year-end presentation will be available July 16 on the UTSA Controller Web site. The workshop will be offered these dates:
Downtown Campus, 1604 Campus: Enrollment benefits fair July 17Benefits information fairs are set for 9 a.m.-3 p.m., Thursday, July 17 at the University Center Retama Auditorium (2.02.02) and galleria on the 1604 Campus, and Frio Street Building Room 2.534 on the Downtown Campus. A 10 a.m. presentation by a Blue Cross/Blue Shield representative will be simulcast at the Downtown Campus venue. At the fairs, employees can visit with UTSA benefits staff and representatives from UT System Office of Employee Benefits, Blue Cross/Blue Shield (UT Select), Medco (prescription drugs), Delta Dental, Assurant Dental, Superior Vision, Fort Dearborn (life insurance), The Hartford (short- and long-term disability insurance,) PayFlex (UT Flex) and CNA Long Term Care. Also at the fairs, there will be retirement benefits representatives from AIG, Fidelity, ING, Lincoln, MetLife and TIAA-CREF.
Annual benefits enrollment runs July 1-31Annual enrollment for fiscal year 2009 benefits runs July 1-31. Download a Word document with details on annual enrollment meetings, benefits information fairs and other details. During July, benefits-eligible employees and retirees can make online benefit changes using UT Touch. Changes will be effective Sept. 1, 2008. Employees must make these elections each year during annual enrollment:
Save on gas with vanpool opportunityA group of UTSA employees is interested in organizing a vanpool that will start in Bandera with stops at Pipe Creek and Boerne (Interstate 10 and Highway 46 at the park-and-ride lot) with the final destination at the UTSA 1604 Campus. By using the vanpool, commuters can save money on gas and parking permits. The van will be provided and maintained by the City of San Antonio VIA transportation system service at no charge. Vanpoolers will pay for gas and the monthly fee. Read more on the VIA Web site. If an emergency occurs and a vanpooler must leave work early or work late, the Care Program will provide transportation for an additional cost of $5 per year. The van will stay overnight at the park-and-ride, and several people will have keys and serve as back-up drivers. Participants will meet at the park-and-ride to board the van. Participants will pay the scheduled cost at the beginning of each month plus gas, whether they ride that day or not. Vans seat 7, 12 and 15 passengers. Up to $115 per month can be a pre-tax deduction. Participants also may save on car insurance because of less use of their cars. An organizational meeting for the vanpool will be organized soon with a VIA representative available to answer questions. Read details about the VIA vanpool program in an upcoming UTSA Today story. More information: Nancy Miller, 458-6773
Staff Council nominations needed by July 17Nominations are needed to fill positions on the UTSA Staff Council being vacated because of expiring terms. Nomination forms were distributed to administrative-and-professional and classified benefits-eligible employees in the vice president areas with expiring terms. This year an electronic nomination process was implemented and each eligible person should have received an e-mail message from Staff Council with a link to Survey Monkey to make a nomination selection. Nominations must be electronically submitted by Thursday, July 17. Staff Council plays an important role in the university community, so it is important to fill the vacated spots. Employees are encouraged to self-nominate or nominate others within the appropriate VP areas who they feel would commit to playing an active role in the council and monthly meetings. Once the nomination process is complete, electronic ballots will be distributed to vote for the candidate of choice to represent the VP area within UTSA Staff Council. More information: UTSA Staff Council Web site
Employee Relations extends hours at Downtown CampusThe Office of Human Resources-Employee Relations now has extended hours to better provide services to the Downtown Campus and the Institute of Texan Cultures. As of July 14, Steven Corbell, employee relations adviser, is available to assist employees from 8 a.m. to 5 p.m., Monday-Friday, in Frio Street Building Room 4.548 and at 458-3333. More information: Employee Relations Web site
Alumni Gala is Aug. 16: Enter Power Drawing nowJoin UTSA alumni for the UTSA Alumni Gala at 6:15 p.m., Saturday, Aug. 16 at the Westin La Cantera Resort and Hotel -- a glittering night honoring the Alumnus of the Year and Distinguished Service award winners. The Power Drawing is a great way to contribute to the UTSA Alumni Association Scholarship Fund. Purchase one ticket for $20 or 3 for $50 and have a chance to win one of these prizes: vacation for two to St. Maarten, $2,500 Valero pre-paid gas card, four-hour sailing tour of Lake Travis in Austin, trip for two to Breckenridge, Colo., trip for two to Savannah, Ga., or a Samsung 40-inch flat panel HDTV. The prize drawings will be during the gala, but you need not be present to win. For more information, visit the Power Drawing Web site, the UTSA Alumni Web site or call 458-4133.
Reminder: Fiscal year-end purchasing datesThe purchasing office revised year-end purchasing dates to allow sufficient time to make important last-minute purchases. There will be additional reminders concerning the end-of-year PBO (small-dollar purchase order) process. The important dates are:
More information: Deby Bailey, Disbursements and Travel Services, 458-5915
FY 2008 UTSA Holiday ScheduleTraining and Development ClassesUTSA Handbook of Operating ProceduresUTSA CalendarPayroll Calendar
@UTSA is published on the 15th and 30th each month. Occasionally, publication dates may vary in consideration of timely news items. E-mail news items to news@utsa.edu. Submit items at least seven business days before publication as a text message without attachments including contact name, e-mail and phone. Items may be edited for clarity and format. Supervisors should print @UTSA for employees without e-mail access. Read more at UTSA Today, the official UTSA news source.
Editor: Tim Brownlee, Assistant Director of Public Affairs
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