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October 4, 2010

President Ricardo Romo to deliver State of the University address Oct. 6

UTSA President Ricardo Romo will deliver a "State of the University" address to students, faculty and staff at 3:30 p.m., Wednesday, Oct. 6 in the University Center Ballroom (1.104) on the UTSA Main Campus.

Read more and link to a live video stream of the address on UTSA Today.


Give now: UTSA State Employee Charitable Campaign is Oct. 1-31

Each year, UTSA counts on enthusiastic and dedicated employees to contribute to the UTSA State Employee Charitable Campaign (SECC). In 2009, UTSA's SECC participation reached its highest level in the university's history. UTSA employees raised more than $266,621 with a 91-percent participation rate, ranking UTSA No. 1 in the UT System. This year, "Let's do it again in 2010!"


Daylight saving time ends Nov. 7

At 2 a.m., Sunday, Nov. 7, remember to set clocks back one hour as daylight saving time ends for the year. Employees working during the change to standard time will receive credit for nine hours worked for that completed shift and should be reflected on the employee time record. Work adjustments within the seven-day workweek can be made by departmental supervisors to prevent accrual of overtime or state compensatory time hours.

More information: Human Resources, 458-7891


As holidays approach, submit vacation requests now

Human Resources recommends that employees submit vacation requests now in order to plan coverage for the Thanksgiving and winter holidays including skeleton crew days in December. Employee leave requests are subject to business needs and management approval. Taking action early can help departments provide needed coverage, minimize disruption and provide employees the opportunity to plan for the holidays.

See the UTSA holiday schedule.


Benefits-eligible employees: Check September earnings and October paycheck

Check your pay stub or earnings statement carefully to ensure that your annual enrollment elections are accurate. If you discover an unintended benefits election because of an administrative error, contact a benefits representative immediately at 458-4250 or e-mail


Employee Assistance Program offers on-site counseling services

The Employee Assistance Program (EAP) is a confidential benefit that includes short-term assessments, counseling, prevention and education, crisis intervention and referrals. EAP onsite counseling services are available from 1 to 5 p.m., Thursdays at the Main Campus and Downtown Campus. To schedule an appointment, contact Deer Oaks at 1-866-EAP-2400.

Most employees experience periods in their lives that are stressful or overwhelming. Many people may experience depression or anxiety stemming from work, family, legal, financial or health-related problems. EAP is there to help.

More information: Employee Relations website


Early voting for Joint General, Special and Bond Election will be at UTSA

Employees, students and other registered voters can take advantage of early voting for the upcoming 2010 Joint General, Special and Bond Election. Early voting runs Monday, Oct. 18 through Friday, Oct. 29 outside the University Center ballroom on the Main Campus. Avoid long lines on Election Day, Tuesday, Nov. 2, and vote early.

When an employee cannot vote outside of working hours, a supervisor may grant a reasonable period of time off to vote during business hours. Employees must be registered voters in order to qualify for the time off. Time off must be requested in advance and approved by the supervisor. Employees granted time off should record this time as "O -- Other" on their time sheets. No reduction in vacation time or salary will be made for the time taken to vote if supervisory approval is obtained.

For details on early voting locations, hours and voting districts, visit the Bexar County Elections Department website.

More information: Employee Relations, 458-7891


Faculty and staff e-mail in-boxes are increased to 5 gigabytes

Faculty and staff e-mail inboxes have been increased from 500 megabytes to 5 gigabytes. The increase in mailbox size is one of 11 projects in the Office of Information Technology Summer Splash initiative.

More information: OIT Summer Splash website


Updated deposit transmittal form is created

The deposit transmittal form (DTF), used by departments that process deposits of cash, checks or credit cards to Fiscal Services, has been modified to include a field for the departmental transaction number (DTN). This optional, seven-character, alphanumeric field can be used to record a P.O. number, advance number, loan number or other departmentally created tracking reference. The DTN field can be used for reporting purposes and users can query this field in Define using command "GT5."

Download the form at the Financial Affairs Forms website (select Deposit Transmittal Form)

More information: Chris Valles, Fiscal Services, 458-4293


University Center Denman Room to close Dec. 19 for renovation

As part of continuing efforts to improve University Center facilities and services, the Denman Room (2.01.28) will close Dec. 19 for renovation. The renovation will include refinishing the floor, updating wall treatments and installing new lighting. The work is expected to be complete March 31. Because of the room closure, departments should plan accordingly.


New training opportunities: Library for Staff class, Business Journals workshop

SD420 Library for Staff: Make It Work for You -- The hands-on class highlights online tools and services available to staff from the UTSA Libraries. Find articles by leading experts, learn about new search techniques and access more than 250 databases, DVDs, online resources and more. Register for one of two classes: 9 a.m.-noon, Friday, Oct. 22 or 9 a.m.-noon, Thursday, Nov. 11. Meet at the John Peace Library front desk; the class is in JPL Room 3.02.32. Register via TXClass at the MyTraining website.

American City Business Journals Workshop -- See a demonstration of one of the UTSA Libraries newest business databases, which provides access to the digital editions of 40 regional and U.S. weekly business journals including the San Antonio Business Journal, as well as the Digital Book of Lists with names and contact information of hundreds of rank-ordered companies. The workshop is 9-10 a.m., Thursday, Oct. 7. Meet at the laptop lounge on the JPL second floor; the class is in JPL 3.02.32. To register, visit the UTSA Libraries website. For details, go to the UTSA Libraries home page and select "Ask A Librarian."

More information: Anne Jett, HR Training and Development, 458-4658


Hiring managers: HR changes requirement for job postings

UTSA Human Resources has changed a requirement for job postings. After a comparison of UT System institutions, UTSA HR has changed the required length of STARS postings from five business days to five calendar days. This means that HR will count weekend, holiday and other non-business days as part of the days posted. Postings still must close on a business day in order for HR staff to address any online system issues.

The change was made because most UT System institutions use calendar days rather than business days and it allows more people to apply because they can apply on any day. Five days is the minimum posting time, but postings can be made for a longer period.

More information: Ron Fosmire, 458-4256


Bulletin Board



@UTSA Archive

FY 2011 UTSA Holiday Schedule

Employee Discount Program

Training and Development Classes

UTSA Calendar

Payroll Calendar

UTSA Handbook of Operating Procedures



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Read more at UTSA Today, the official UTSA news source.



Editor: Tim Brownlee, Assistant Director of Public Affairs