UTSA The University of Texas at San Antonio
University Center Policies

2.6 - Changes and Additions to Events:

Rationale:
The University Center (UC) plans and schedules its staff to provide the event spaces and resources as requested by clients. When significant changes are made at the last minute, it makes it difficult for the UC to support all events in the building—even those that planned appropriately.  

A late add-on fee seeks to recover charges incurred for the extra effort required to fulfill last-minute requests and to encourage all clients to plan for their needs well in advance.

Policy:
To make changes or additions to your event, e-mail EMCSevents@utsa.edu with the event reference number noted in the subject line. Changes must be made at least 72 hours before the event. Changes made after that deadline, including changes made at the event, will result in late change/add-on fee in addition to the cost of any requested resources.

Events managers and operations staff will make every effort to accommodate late requests, but may not always be able to do so.  Any request for resources  or any resetting of a setup will be considered an add-on to the event.  Clients must fill out the late add-on/change request form provided by event personnel to acknowledge the request. 

Related BORR, HOP or other Policies:
Use of University Center Facilities, UTSA HOP 5.07

Last Revised: 8/13/2012