The facility is primarily funded by a designated fee authorized by the Texas State Legislature (Education Code §54.532) "for the sole purpose of financing, operating, maintaining and improving a student union building for The University of Texas at San Antonio." As such, UC policies and procedures have been put in place over time to ensure student access to the resources they fund. Sponsored and registered student organizations, therefore, have priority in scheduling UC event spaces.
The Office of Student Activities (OSA) currently registers over 350 student organizations each academic year. Many of the Registered Student Organizations (RSOs) have expressed concern regarding the ease of finding spaces within the University Center (UC) to hold meetings and events.
Several factors play into the challenge that RSOs face in relation to securing space in the UC. The most significant challenge is that of scheduling recurring reservations (as opposed to single-occurrence events).
As UTSA continues to grow, the challenge that organizations will face in finding space on campus will only become more significant. In an effort to provide more student organizations access to UC meeting rooms, the following initiative will begin April 1, 2016:
Registered Student Organizations (RSOs) will be allotted up to 1.5 hours of reservation time after 5:00 p.m., Monday through Friday, for recurring (e.g., daily, bi-/weekly, monthly) reservations.
The University Center has delegated reservations and management of UC spaces to the Office of Events Management & Conference Services (EMCS). To learn more about the reservation process, please visit utsa.edu/events, call 210-458-4155 or email EMCSevents@utsa.edu.
You may begin the reservation process by using the online reservation request form.
Related BORR, HOP or other Policies:
Use of University Center Facilities, UTSA HOP 5.07
University Center Operations Manual 1.0
University Center Operations Manual 1.5
Events Management Operations Manual 2.13
Last Revised: 3/23/16