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Training Materials

Visit the UTSA Human Resources Training & Development website to enroll in any of the courses below.

Introduction to DEFINE

Business Process Training Manual Training Presentation / Course #
Basic Navigation: DEFINE overview from log on procedures to basic navigation.

Introduction to DEFINE
(Course DE650)

(presentation coming soon)

Account Balances and Transactions (GBM/GTM): Used to view account balances and transactions by budget group/account number.

Budget Planning & Development

Business Process Training Manual Training Presentation / Course #
Request for Transfer of Funds - 14 accounts (VT1): Used to request intrafund transfers within 14-accounts.
Coming Soon
Request for Transfer of Funds - Non-restricted Accounts (VT2): Used to request funds transfers within the same fund group.
Coming Soon

Disbursements & Travel Services

Business Process Training Manual Training Presentation / Course #
Payment Voucher (VP2): Generate payments to vendors, individuals and other institutions for goods or services.

VP2 - Local Funds Payment Voucher
(Course DE658)

Business-Related Hospitality & Entertainment (Course AM553)

Request for Travel Authorization (VE5): Authorize travel for employees who are traveling for UTSA business. Electronic Travel Process
(Course DE665)
Correction of a Request to Travel (VE6): Used to make changes to an authorized employee travel request.
Payment of Travel Request (VP5): Reimburse employees for travel expenses.
Purchase Order Payment Request (VP1): Generate Payments for goods or services encumbered on a Small Purchase Order (PBO) for purchase less than $5,000.
Coming soon

Procard/Travel Card Administration (PTCA)

Business Process Training Manual Training Presentation / Course #
Procurement Card Payment Request (VP7): Used to process payments for purchases using UTSA purchasing cards (Procards).
Procard Compliance Training (Course AM535)

 

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