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Section 1: Internal Control

Monitoring Activities

Effective Date:

06/21/11

Approved By:

Lenora Chapman, Associate Vice President for Financial Affairs

Last Revised On:

05/06/2016

For Assistance Contact:

Assistant Vice President, Financial Affairs and Controller

PURPOSE/SCOPE

To provide an overview of the Monitoring Activities element of internal control.

AUTHORITY

University of Texas (UT) System policy UTS142.1 - Policy on the Annual Financial Report assigns direct responsibility to the Institutional Financial Reporting Officer to establish internal controls over the preparation of the Annual Financial Report. Monitoring activities are essential for effective internal control.



UNIVERSITY GUIDELINES

The performance of internal control systems must be monitored through both ongoing and periodic assessments.  Any deficiencies must be reported to those responsible for corrective action, and the corrective actions must be monitored. For examples of University of Texas at San Antonio (UTSA) monitoring activities, see Financial Management Operational Guideline (FMOG) - Monitoring Plan for Segregation of Duties and Reconciliation of Accounts. Another example is the testing of Fiscal Management Sub-Certifications (see FMOG - Fiscal Management Sub-Certification Work Plan). For more information on monitoring activities, see Institutional Compliance and Risk Services.

For an overview of internal control, see FMOG - Internal Control Overview.



DEFINITIONS

Date Description

Financial Reporting Officer

The UTSA Associate Vice President for Financial Affairs is designated as the Financial Reporting Officer.

REFERENCES/LINKS

RELATED FORMS/WORKSHEETS

None at this time.


REVISION HISTORY

Date Description

05/06/16

Update to The University Guidelines.

06/21/11

Published new statement.


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Operational Guidelines

Helpful Links