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Section 1: Internal Control

Monitoring Activities

Effective Date:

06/21/11

Approved By:

Associate Vice President for Financial Affairs

Last Revised On:

05/06/2016

For Assistance Contact:

Assistant Vice President, Financial Affairs and Controller

PURPOSE/SCOPE

To provide an overview of the Monitoring Activities element of internal control.

AUTHORITY

University of Texas (UT) System policy UTS142.1 - Policy on the Annual Financial Report assignsdirect responsibility to the Institutional Financial Reporting Officer toestablish internal controls over the preparation of the Annual Financial Report.Monitoring activities are essential for effective internal control.

UNIVERSITY GUIDELINES

The performance of internal control systems must bemonitored through both ongoing and periodic assessments.  Any deficiencies must be reported to thoseresponsible for corrective action, and the corrective actions must bemonitored. For examples of University of Texas at San Antonio (UTSA) monitoringactivities, see Financial Management Operational Guideline (FMOG) - MonitoringPlan for Segregation of Duties and Reconciliation of Accounts. Another exampleis the testing of Fiscal Management Sub-Certifications (see FMOG - FiscalManagement Sub-Certification Work Plan). For more information on monitoringactivities, see InstitutionalCompliance and Risk Services.

For an overview of internal control, see FMOG - Internal Control Overview.

DEFINITIONS

Date Description
Financial Reporting Officer The UTSA Associate Vice President for Financial Affairs is designated as the Financial Reporting Officer.

REFERENCES/LINKS

RELATED FORMS/WORKSHEETS

None at this time.

REVISION HISTORY

Date Description
05/06/16 Update to The University Guidelines.
06/21/11 Published new statement.

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job


Operational Guidelines