Skip to Search Skip to Global Navigation Skip to Local Navigation Skip to Content
Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Publication Date: November 1, 2013
Responsible Executive: VP for Academic Affairs


2.15 Textbooks and Other Materials by UTSA Faculty Prescribed for Student Use


I. POLICY STATEMENT


It is the policy of The University of Texas at San Antonio (UTSA) to provide direction on the prescribed use of textbooks, notebooks, outlines, manuals, e-books and other online materials, rental texts and similar materials.


II. RATIONALE


The procedures described in this policy provide the structure by which course materials are selected and ordered for student use and the appropriate procedures  prescribing use of faculty authored textbooks, outlines, manuals, e-books and other online materials, rental texts and similar materials.  These procedures have been modeled after The University of Texas System Rules and Regulations of the Board of Regents, Rule: 31004.


III. SCOPE


This policy applies to all UTSA faculty and staff members who prescribe, author,  and/or order textbooks, outlines, manuals, e-books and other online materials, rental texts and similar materials for student use in courses.


IV. WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2-15.html


V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


Regents’ Rule 31004, Rights and Responsibilities of Faculty Members, Section 6 and 7.


VI. CONTACTS


If you have any questions about HOP policy 2.15 Textbooks and Other Materials by UTSA Faculty Prescribed for Student, contact the following office:

Office of the Vice Provost for Academic and Faculty Support
210-458-2898


VII. DEFINITIONS


Adopt: To select as a basic or required textbook or series of textbooks, outlines, manuals, e-books and other online materials, rental texts and similar materials in a course.

Course materials: Any textbook, book, e-book, outline, manual or similar materials prescribed as required/recommended as part of a course.

Rental texts: Textbooks that can be rented through the bookstore, and then returned once the semester is over. 


VIII. RESPONSIBILITIES


  1. Faculty Member
    1. Has discretion in the choice of materials to be used in courses offered by the department.
      1. Cost effectiveness should be considered as adoptions are considered.
    2. Submits an “Authorization to Use Textbooks, Notebooks, Manuals, etc. Written or Prepared by a Member of the Faculty” form for self-authored materials for approval by the department chair, the dean, and the provost.
  2. Department Chair
    1. Reviews and approves request to prescribe faculty authored materials for student use.
  3. Dean
    1. Reviews and approves request to prescribe faculty authored materials for student use.
  4. Provost
    1. Final approver for requests to prescribe faculty authored materials for student use.

IX. PROCEDURES


  1. Choice of prescribed materials for student use will be at the discretion of the faculty member or department.
    1. Any change in the course materials will be approved by the department
    2. UTSA academic (programs) desiring to have materials printed and sold for use by students must do so through the University Bookstore.
  2. Requiring course materials that are authored by the faculty member teachign the course have proper approval:
    1. Any course materials that are self-authored must have a “Authorization to Use Textbooks, Notebooks, Manuals, etc. Written or Prepared by a Member of the Faculty” form sent through the department chair, the dean, and final approved by the provost. At a minimum, department faculty should be consulted. Request must be submitted annually.

X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION


None


XI. FORMS AND TOOLS/ONLINE PROCESSES


“Authorization to Use Textbooks, Notebooks, Manuals, etc Written or Prepared by a Member of the Faculty” form


XII. APPENDIX


None