5.02 Policies and Regulations Relating to Student Activities
The University of Texas at San Antonio (UTSA) Student Guide contains the policies and regulations relating to student activities at UTSA. This is available from the Office of the Associate Vice President for Student Life.
A group of five or more students is entitled to register as an organization. Each group that seeks to use University facilities shall apply to the Director of the University Center for registration as an organization. No organization or group may be registered if the actions or activities of the organization or group, in the opinion of the President of the University or Chancellor, are inimical to the educational purpose and work of the University.
To become a registered student organization at UTSA, each group must do the following:
A. File with the Director of the University Center an
"Application for Registration-New Student
Organization" form and Membership Affidavit and
Authorized Officers or Representatives form. For
continued registration, the group must resubmit the
latter two forms within thirty (30) days after the
beginning of each regular semester and within two (2)
weeks after the beginning of the first summer session.
B.
File with the Director of the University Center an
"Application for Registration-New Student
Organization" form and Membership Affidavit and
Authorized Officers or Representatives form. For
continued registration, the group must resubmit the
latter two forms within thirty (30) days after the
beginning of each regular semester and within two (2)
weeks after the beginning of the first summer session.
C.
Part One, Chapter VI, Section 6.63 of the UT System Board
of Regents' Rules and Regulations states
that the students' association and each registered student organization
shall, within thirty days after the beginning of each long session semester,
file with the Dean of Students or other appropriate official a statement
fully disclosing the sources and amounts of money obtained from solicitations
during the preceding semester or summer session and fully disclosing the
purposes and amounts of the expenditures made during the preceding semester
or summer session. Any organization failing to comply with the provisions
of this subsection shall be prohibited from solicitation activities until
the organization files the required report.
D.
Obtain a faculty adviser.
E.
Submit a constitution if the organization requests
permanent registration; complete a Charter Form if
the organization requests temporary registration.
F. Agree to abide by all applicable provisions of the
Regents' Rules and Regulations and UTSA's rules
and policies.
The Vice President for Student Affairs (VPSA) or a designee decides whether or not to register an organization. Whenever a University agency notifies the VPSA that the student organization is indebted to that agency, a letter is sent to the authorized student representative and the faculty adviser. No student organization, whether currently registered or not, may use University facilities while it owes a monetary debt to the University.
Registration of a student organization in accordance with these regulations in no way indicates official University endorsement or recognition, nor does it indicate approval or sanction of any actions or positions taken or recommended by such an organization.