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Temporary Agency Employees

Guidelines for Hiring and Payroll Processing Procedures

Please follow the guidelines listed below for the hiring and
compensation of Temporary Agency employees at UTSA.

  • The requesting department contacts UTSA Human Resources (458-4648) or email: for the correct Temporary Agency name and the rate of pay and appropriate title needed to fill the position.
  • If the amount is over $5000 dollars a PB4 needs to be created and approved by Purchasing. If the amount is under $5000 dollars the requesting department prepares a Purchase Order (PO) with the signature of the authorized signer for the account.
  • Human Resources places the order with the Temporary Agency once a PO number has been established and submitted to HR.
  • Please Note: HR cannot place the order until the Purchase Request form has been assigned a Purchase Order number (2010xxxxxx). All outside temporary requests must go through the Human Resources Department.

Procedures for Processing Temporary Agency Employee Weekly Time Cards

  • The Temporary Employee completes a weekly time card, which is provided by the Temporary Agency.
  • The department supervisor signs the time card and sends the "Customer Copy" of the time card to Human Resources.
  • The Temporary Employee returns the remaining copies of the time card to the Temporary Agency.


August 2015