Employee Self Service

As a UTSA employee, many actions are based on data contained in your employee record. We encourage you to regularly review this information to ensure it is current and accurate.

If you are not a current employee and you need to make changes to your data, please email People Excellence or call 210-458-4250.

Review and Update Your Personal Information

Current employees can use the Employee Self Service feature in PeopleSoft to review and update their information. First, log in to PeopleSoft using your myUTSA ID and passphrase. Select the Employee Self-Service tab, and then follow the instructions below to make updates as needed. 

Home Address

If you physically work at UTSA and live in the local area, you should enter your current residence as your Home address. If that’s not your permanent address, enter your permanent address as a Mailing Address. 

Contact Details

Your UTSA phone number should be marked as a business phone number. This number will be used to populate the UTSA Directory. You may add other phone numbers as long as they are indicated as other phone types (e.g. home, mobile, etc.).

Email Address

Your UTSA email address (firstname.lastname@utsa.edu) automatically defaults to the business email address and is checked as Preferred. It cannot be changed. You can however, add additional email addresses (e.g. home, campus, etc.).

Ethnicity Data

Select the applicable category or categories and click Save.

Emergency Contacts

Include name and contact information for the person(s) you want the university to contact in case of an emergency.

Privacy Options

You can restrict the release of your home address, home telephone number and information about your emergency contacts from outside agency request.

Click the magnifying glass and choose Restrictions. Select the options for the data you want restricted and click OK.

Veteran Status

Click the magnifying glass and choose UTVETSTAT. Select your veteran status via the dropdown menu and check any of the boxes below which apply to you. Click the drop-down menu to select the veteran's status that applies to you. Click the Save button in the upper right corner of the page. 

Highest Educational Level

Enter your highest education level and degrees earned.

Your Paycheck

Click the Pay tab to view your recent paystubs. The most current paystub will appear at the top of the list. Use the filter button at the top of the list to adjust the displayed date range and view any paystub from your employment with the university.

Your Tax Withholding (W-4)

Your W-4 can be updated every 24 hours. For questions regarding your W-4, contact Payroll.

Obtain Your W-2 for Tax Filing

You can consent to receive your W-2 electronically via the W-2/W-2c Consent tab. You can also withdraw your electronic W-2 consent here.

Direct Deposit

Once entered, your direct deposit information can be updated by clicking the pencil icon in the Edit column. You can also add additional accounts, delete existing accounts, etc.

Timesheets must be entered by all employees. Click the Timesheet tile and enter your hours accordingly. More information regarding timesheets can be found on Financial Affairs.

Vacation, Sick or Floating Holiday balances

  1. Select Time and Attendance.
  2. Select Absence Balances details.
    • Balances are based on time entered in PeopleSoft.
    • Look at the “as of date” above the hours. The balances are current as of
      the date listed there.

You can update the following information on the UTSA Online Directory

  • Your work room number
  • Your preferred first name

Please note, updating your preferred first name in the directory does not update your name in PeopleSoft, Banner or any university system other than the directory. Contact People Excellence if you need to update your name in PeopleSoft. Visit OneStop to update your name in Banner and MyUTSA Account.