Table of Contents

	Performance Appraisals	Topics that Impact UTSA Employees
	Training and Development
	Benefits		Updating Your Employee Information - UTDirect
	DEFINE: Entering Terminations and Separations		Staff Excellence and Service Awards
	HR Forms
	What's New on the HR Web Site	Helpful Links
	Updating Campus Mail Codes		HR Newsletter Archive
	HR Staff Changes		UTSA Holiday Schedule

The purpose of this newsletter is to improve the communication process
between HR and campus Administrative staff.

With the 2006 Performance Evaluations completed, it's time for managers to document employees' '07 Performance Plans. For a productive and successful '07, managers should formally review performance plans with each employee, and follow up on these plans throughout the year.

For guidance on this process, managers can register for training class SU 302 scheduled on May 9th, 2007.

Go to TXClass to enroll.

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Training and Development

Administrative Toolbox Series Graduates:

As UTSA grows, Administrative Professionals continue to play an integral role in helping UTSA achieve success.  To celebrate national Administrative Professional Week and our Administrative Toolbox Series graduates, we will be offering a "Celebration Tea" on Wednesday, April 25, 2007, from 2p-330p, in UH 1.106.  In addition to our Celebration, Ms. Maxine Farrimond will be our special guest speaker! 

To RSVP, please register in TXClass, WK 505, April 25, 2007.  We look forward to seeing and celebrating the many Toolbox graduates!"

Supervisory Series Celebration:

Another group of supervisors has completed the 6-week Supervisory Series Course. 
Dr. Gage Paine provided the key note speech at the graduation/celebration, March 8th at the Roadrunner Cafe.

The latest Graduates are:

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Benefits

Expecting a Baby?

We understand how important having a healthy baby is to you, so Blue Cross and Blue Shield of Texas offers the Special Beginnings program to UTSA Health Plan Participants

Prenatal education, regular obstetric check-ups and lifestyle awareness are key factors in helping pregnant women deliver healthy babies. Enroll in Special Beginnings in your first trimester, complete the program and receive a $50 reward card from Target.

Call 1-800-462-3275 to enroll in Special Beginnings.

Take advantage of the UTSaver Supplemental Retirement Plans

The best time to begin saving for retirement is now!


Most of us will need at least 70% of our pre-retirement income—and probably much more than that—to live comfortably in retirement. Whether you're on track to meet your retirement goals or not, contributing to one of the UTSaver supplemental retirement plans can help you increase your ultimate savings.
Here are some advantages:

• It's an easy way to save. With a UTSaver supplemental retirement plan, your contributions come directly from your paycheck. You don't have to worry about sending a check on time.
• You save on taxes now. You can contribute on a "pretax" basis—before taxes are subtracted from your salary, and you can lower your taxable salary and your current tax bill.

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DEFINE
Entering Separations and Terminations

The process associated with entering terminations/separations in DEFINE has changed.  Here are the new rules:
	When a Non-Student employee separates/retires at THE END OF THEIR EXISTING APPOINTMENT, do not use the  AC* document. Instead,  use the AUR command and use reason codes of 'R' = Resignation  or 'O' = Retirement.
	Student employee separates at THE END OF THEIR EXISTING APPOINTMENT, do not use the AC* document. Instead, use the AUR command and use reason code '&' = End Assignment.
	If either category of employee terminates/separates/retires BEFORE the end date of their existing appointment,  continue to use the AC* command.
Contact the DEFINE Admin Office x4556, if you have problems accessing the AUR command. Linda Tidd, 4259 is the HR contact person.

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Updating Campus Mail Codes

The following article also appeared in the last edition of the HR Newsletter. We haven't noticed much improvement in this area. Departments are still not entering the data outlined below when they enter appointments on new hires.  Each week we identify approximately 19 instances  where this data is not entered. 

In conjunction with entering appointments on new hires, it’s also required that you enter the following data items:

		Campus Mail Code  (see http://www.utsa.edu/hr/docs/MailCodes/MailCodeDept.cfm)
		Building and Room Numbers (see http://www.utsa.edu/hr/docs/bldgcodes/bldgcode.cfm)
		Email address
		Home Phone
		Campus Phone

The creator of the DEFINE appointment (typically the department Administrative Associate) is closest to the source of the data and is in the best position to enter it. So when the person inputs the appointment (new or changed) transaction into DEFINE, they must also input the above data via section 4 and 5 on the Employment Information (EI1) screen. The appropriate codes for Campus Mail and Building Numbers are located on the links furnished above.

We monitor this area on a weekly basis (erroneous campus mail codes could impede timely distribution of pay stubs, earning statements, etc.,) and we’re finding pockets of departments that are not entering this data. Contact point is Linda Tidd @ 4259.

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HR Staff Changes
 

Retirement

Maria Ramos, Administrative Associate for Employee Relations, retired on January 31, 2007 after 9 1/2 years at UTSA.  A Month and half later, Employee Relations welcomed Maria back! She will be working on a part time basis assisting with the Staff Excellence Awards.  Farewell and welcome back, Maria!

Carol Bocchetti retired on Mach 9, after over 24 years of service. Carol was a valuable member of our group, and we'll miss the expertise and commitment to service she brought to the HR team.

Welcome to HR

Please welcome Leo Amaro , new HR Specialist II employee in the HR Records department.

Training and Development has hired a new part-time assistant, Joshua Jackson.  He will be helping Denni McCarter with the vast administrative support requirements for the department.  If you haven't already met Josh, stop by and give him a hardy welcome.

 

Promotions and Transfers

We are happy to announce the position of Human Resource Representative in Benefits has been filled. Congratulations to Dianita Gee. This position was formerly held by Angela Hardwick.

Good Luck and Farewell

Employee Relations Advisor Wanda Heard left UTSA on January 26, 2007.  Wanda has accepted a new position with Bexar County.

 

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Is your Employee Information Correct in UTDirect?

How do you know?

Is the personal information (emergency contacts, home address, home phone, etc.,) that's contained in your employee record correct? How do you know? You can review/validate and update most of that information through UTDirect: https://utdirect.utexas.edu/index.html

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Staff Excellence and Service Awards Ceremony

The goal of the Staff Excellence Awards is to honor outstanding UTSA staff across the tri-campuses who demonstrate excellent work performance. Five Staff Excellence Awards are presented annually for emerging leadership, dynamic leadership, teamwork, extraordinary initiative and overall excellence. http://www.utsa.edu/hr/employeerelations/sesa.cfm

Tuesday April 17, 2007, 2 p.m. Retama Auditorium UC 2.02.02 University Center 1604 Campus

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