UTSA HR Newsletter

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Table of Contents

HR DEPARTMENTS		Topics that Impact UTSA Employees
	HR AVP Message		NEW TIME ENTRY SYSTEM
			TIME ENTRY - Inclement Weather
	Benefits - Annual Enrollment
		Helpful Links
	Training and Development		HR Newsletter Archive
			UTSA Holiday Schedule UPDATE
	HR Staff Changes

The purpose of this newsletter is to improve the communication process
between HR and campus Administrative staff.

Message from Barbara Centeno - HR AVP

"Wednesday, July 4th, Independence Day,... the day we celebrate our country's freedom. We have an opportunity once again to reflect on this freedom and our historical struggle to achieve it. We should take time to remember our soldiers, their families and the countless others who have made sacrifices for us and our country. However you choose to celebrate this year, take a few minutes to show appreciation and give thanks for our freedom. Be safe and have an enjoyable holiday!"

Benefits

Annual Benefits Enrollment for the 2007-2008 Plan Year

July 1, 2007 - July 31, 2007

During the month of July 2007, benefits eligible employees and retiree’s can make online benefit changes using UTTOUCH. All benefit changes made during the month of July 2007 will be effective September 1, 2007.

In late June, watch for your UT Touch coverage option letter which provide you with details regarding your current coverage, available coverage and resources to learn more about the plans.

Specific details regarding each of the UT sponsored benefits plans will be available for review in the Group Benefits Handbook for Employees and the Group Benefits Handbook for Retired Employees on July 1, 2007 at http://www.utsa.edu/hr/Benefits/index.cfm

We encourage you to attend an Annual Enrollment Meeting. You can register at UTDirect.

Final day for Annual Benefits Enrollment is July 31, 2007

Note: If you must meet with a Benefits Representative please call 458-4648 and make an appointment to ensure availability.

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Training and Development

Wednesday, April 25th was the national day set aside to celebrate
the contributions of our Administrative Professionals

In honor of the talented support professionals here at UTSA, Training and Development hosted an afternoon "Tea at the Heights" for the graduates of the Administrative Support Toolbox Series. The Administrative Support Toolbox Series is designed to assist the UTSA administrative professionals to complete their many departmental duties with an institutional level awareness in the financial, student/academic, communication and human resource processing areas.

We entertained 26 people who enjoyed typical British Tea fare and listened to Maxine Farrimond, the guest speaker. Forty-five individuals, from all departments, have completed the series through out the years and were invited to attend the tea. Guests included Terry Allison, Silvia Barta, Canda Brown, Vivian Coleman, Victoria Cruz, Martha Gomez-Gonzalez, Caron Kiley, Cary Kopecky, Rosalinda Luera, Martha Luna, Charity Meier, Judy Olivarez, Maria Ramos, Elizabeth Raymond, Diana Rivas, Jennifer Snellgrove, Rosalinda Stead, Blanch Torres, Melissa Trevino and Cheri Wiese.

Images from: Tea at the Heights

The Administrative Support Toolbox series begins again in July so look for more information in the Training and Development newsletter or online at http://www.utsa.edu/hr/Training/index.cfm"

Summer Needs Assessment

This summer Training and Development will be conducting a needs assessment to determine the training needs of the University. We will be sending a survey through the UTSA news which is distributed to all employees. The survey will ask your opinion about the training needs of yourself, your peers, your subordinates and your supervisors. It will be structured to allow you to think about the needs across a broad spectrum of skill areas including computer training, administrative training and development of interpersonal and supervisory skills. It will be anonymous. In addition, we have held 2 Focus Groups in the past month and expect to hold a few more. We appreciate your participation in this effort. The results, combined with other key indicators, allow us to apply our resources to develop classes in the highest need subjects. Please call us if you have suggestions or would like to participate in a Focus Group.

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INCLEMENT WEATHER - Thursday June 28th, 2007

TIME ENTRY INFORMATION FOR LEAVE ADMINISTRATORS

Full time personnel who were required work as part of the skeleton crew will earn state compensatory time on an hour for hour basis. Please record this time on DEFINE following the SECOND procedures in the Time Entry Tips website:

http://www.utsa.edu/hr/benefits/leave/timeentrytips.cfm

If you have any questions, please contact please email Annette Rabago at annette.rabago@utsa.edu or Maria Donnell at maria.donnell@utsa.edu

FAQ's - Recording Administrative Leave for Thursday, June 28, 2007

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UTSA HOLIDAY SCHEDULE

The UTSA Holiday Schedule for fiscal years: 2007-2008 AND 2008-2009 are now available. Please visit the UTSA Holiday Schedule web pages for more information.

UTSA Holiday Schedules:

2006-2007

2007-2008

2008-2009

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NEW Time Entry System

Senior management has approved the implementation of a University wide electronic Time Entry System. The system will standardize and significantly reduce the administrative costs associated with maintaining time and attendance and will be implemented in a phased approach across the University.

Phase I will involve the non-exempt employees and is tentatively scheduled to start in August or September of 07. Facilities and the University Center will be the pilot group and lead the implementation followed by the Library and the UTSA Police. After those groups have been successfully implemented, we began a systematic roll out to the entire University. The exact units will be determined later.

Phase II will involve the exempt employees (classified and A&P). The implementation schedule for this group has not yet been determined.

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HR Staff Changes

Welcome to HR

Mary Esther Cortez - HR Specialist I
Mary Esther Cortez was hired as a Human Resources Specialist I on April 16, 2007. Mary Esther is a recent graduate of UTSA with a degree in Human Resources. She is responsible for supporting the ER staff as well as assisting you, our valuable customers. Mary Esther's extension is 458-7891. Please help us welcome Mary Esther to UTSA!

Jaime Lopez - Human Resources Specialist I
Please welcome Jaime Lopez to Human Resources. Jaime has a BA in business from the University of the Incarnate Word, and brings over 2 years of valuable Benefits and Employment work experience to our HR department

Marie Cameron - Human Resources Specialist I - Employment
Please welcome Marie Cameron to UTSA. Marie has a degree in Management, with an HR concentration, and is currently working on her MBA at UTSA. Marie brings several years HR generalist experience to her job at UTSA.

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For questions or comments regarding content in this newsletter,
please contact martha.hinojosa@utsa.edu