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10-19-2018

New Time Reporting Codes (TRC) for Emergency Leave

 

There are three NEW time reporting codes available in PeopleSoft. Please review the criteria for when and how each code is to be used.  

Emergency Leave Type

When and How to use

References

BRVS- Bereavement

[Absence Event] 
An employee may take emergency leave with pay, due to the death of an immediate family member. The leave may not exceed 3 workdays up to 24 hours. It will be entered as an absence event, “BRVS”, through the timesheet.  H.O.P. 4.20 Authorized Leave D. Emergency Leave Section 1 
New

EMCL- Weather Closure

[Time Reporting Code]

UTSA Campus closed because of a weather event. Only to be used when approved by the President and a notification has been sent. It will be entered through the timesheet using the "EMCL” TRC. 

 Please Note: Weather Closure hours are not to be modified. If an employee works during a weather closure, they will report the approved weather closure hours and all hours worked.  

H.O.P. 9.15 Campus Closure Due to Weather or Safety Considerations  

New

FACL- Facility Closure

[Time Reporting Code]

 

A UTSA facility (offices, buildings etc.) is closed. Only to be used when approved by the President and a notification has been sent. It will be entered through the timesheet using the "FACL” TRC.  H.O.P. 9.15 Campus Closure Due to Weather or Safety Considerations  
New

EMOTH- Emergency Other 

[Time Reporting Code]
This is a HR Leave Administration time reporting code and should not be used by timekeepers.  This TRC will be used for approved emergency military leave and extensions of emergency leave, approved by the President, for an individual employee.   H.O.P. 4.20 Authorized Leave D. Emergency Leave Section 2 

For questions or further instruction on the use of these codes, contact Leave Administration at LeaveAdmin@utsa.edu

 

 

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