The University of Texas at San Antonio

Job Description

Job Title: Admissions Assistant II

Code: 3680

Salary Grade: 52

FLSA Status: Non-Exempt

Department/Division: Office of the Registrar/Student Affairs

Reports To: Assigned Supervisor

Summary

· Function: To provide advanced clerical support for the performance of a variety of admission tasks.

· Scope: Responsible for assisting in the professional performance of routine admission duties including a variety of clerical assignments.

Duties

· Typical:

1. Reviews incoming documents to determine completeness of admission files. Enters information into admissions database. Uses standardized form to notify applicants of incomplete admissions files.

2. Greets visitors, answers inquiries and assists in the admission process.

3. Distributes outgoing and incoming material on a daily basis. Assists in the pick-up, sorting and delivering of U.S. and inter-campus mail.

4. Collects application fees and submits deposit transmittal forms.

5. Schedules tours and activities for new and prospective students. Prepares monthly activity reports.

6. Performs other duties as assigned.

· Periodic:

1. Assists on special projects.

Education

Required	Preferred
High school graduation or GED.	N/A

Other Requirements

Required	Preferred
Able to work independently with numerous interruptions.	N/A
Able to accurately type 40 wpm.
Criminal Background Check (CBC).

Experience

Required	Preferred
One year of clerical or office experience.	Similar experience with extensive customer service or public interaction.

Equipment

Required	Possible
Personal computer, microfilm and microfiche reader-printer, and standard office equipment.	N/A

Working Conditions

Usual	Special
Normal office environment.	Occasional overtime or evening hours.
Position requires standing for long periods of time.	Ability to lift up to 50 pounds with or without accommodation.

Supervision

Received	Given
General from supervisor.	None.

Accuracy

Proficiency in all phases of the duties performed.

Security Sensitive

Specific job requirements or physical location of some positions allocated to this classification may render the position security sensitive, and thereby subject to the provisions of section 51.215 Texas Education Code.

Internal Control

Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained, and applicable laws, regulations, policies, and procedures are complied with.