The
Job Description
Job
Title: Administrative
Service Officer II
Code: 9005
Salary
Grade: 59
FLSA
Status: Exempt
Department/Division: Job available in different
departments/divisions
Reports
To: In accordance with
specific departmental policies
Summary
|
· Function: To plan, coordinate and direct
the business management, administrative and staff services of a college or
large and complex business unit. · Scope: Responsible for the
administration of fiscal and budgetary affairs, personnel matters, and other administrative
activities essential to the operation of the college or business unit
requiring complex independent decision making skills. |
Duties
|
· Typical: 1. Coordinates all administrative
operations of the college or business unit. 2. Manages all fiscal activities of the college or
business unit; develops budgets, posts and reconciles accounts, prepares
reports and cost analyses, and monitors expenditures. Maintains a sound
financial state for the unit. 3. Advises and counsels schools and departments
regarding budgetary use and procedures. 4. Researches and resolves problems as they arise. 5. Advises administrators and staff
regarding University policies and procedures. Ensures proper communication of changes. 6. Coordinates and supervises administrative support
staff. Determines
schedules and assignments and training and development needs. 7. Maintains personnel records for
faculty and staff. 8. Acts as a liaison with other
University colleges and departments regarding grants, research, budgets,
registration and other administrative issues. 9. Oversees the implementation of
new projects and the administration of existing projects for the
administrator. 10. Performs
other duties as assigned. · Periodic: 1. Coordinates and completes special projects as
needed. 2. Performs annual evaluations of
assigned administrative staff. |
Education
|
Required |
Preferred |
|
High
School diploma or GED. |
Bachelor’s
degree in Business Administration or a related field. |
Other Requirements
|
Required |
Preferred |
|
Tact, diplomacy and judgment necessary in dealing with
others. |
Thorough knowledge of University administrative
structure, policies and procedures. |
|
Demonstrated
independent decision making and problem solving ability. |
|
|
Criminal
background check. |
Experience
|
Required |
Preferred |
|
Fourteen years of increasingly
responsible experience in administration or business management with at least
three years of supervisory experience. |
Similar
experience in higher education. |
|
At the department’s
discretion, a Bachelor’s degree may substitute for seven years of experience. |
Equipment
|
Required |
Possible |
|
Personal
computer and standard office equipment. |
N/A |
Working Conditions
|
Usual |
Special |
|
Usual
office conditions. |
Occasional overtime may
be required. |
Supervision
|
Received |
Given |
|
General
supervision from administrator. |
Direct
supervision of assigned support staff. |
Accuracy
|
Proficiency in all phases of the duties performed. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |