The University of Texas at San Antonio

Job Description

Job Title: Senior Office Assistant

Code: 9023

Salary Grade: 52

FLSA Status: Non-Exempt

Department/Division: Job available in different departments/divisions

Reports To: In accordance with specific departmental policies

Summary

· Function: To provide advanced clerical and typing skills for a department or section.

· Scope: Responsible for the performance of clerical, typing and data entry duties as assigned, which requires the use of independent judgment.

Duties

· Typical:

1. Receives, sorts, screens and distributes mail and incoming communications.

2. Types, proofreads and edits correspondence, forms, reports, manuscripts, research articles and other materials and special projects.

3. Acts as a receptionist; answers the telephone, greets and screens visitors, schedules appointments and answers inquiries regarding policies and procedures.

4. Schedules and coordinates room reservations, catering services and equipment reservations. Makes travel arrangements and reservations.

5. Supervises and assists in the preparation of various records, reports and specialized studies. Analyzes data for completeness and accuracy.

6. Coordinates administrative tasks. Develops work standards and procedures. Counsels, investigates and evaluates complaints to solve problems as they arise.

7. Tracks department attendance and enters payroll.

8. Performs other duties as assigned.

· Periodic:

1. Assists in the selection and training of clerical personnel.

Education

Required	Preferred
High School diploma or GED.	Business courses at or above the high school level.

Other Requirements

Required	Preferred
Proficiency in the use of English Grammar, spelling and business math.	Knowledge of current methods and systems of bookkeeping, filing and purchasing.
Criminal background check.

Experience

Required	Preferred
Two years of clerical or office experience.	Three or more years of similar experience.

Equipment

Required	Possible
Personal computer and standard office equipment.	Special equipment may be used in specific departments or sections.

Working Conditions

Usual	Special
Usual office conditions.	Some positions may be located in areas where scientific or service hazards exist.

Supervision

Received	Given
General supervision from immediate supervisor. Specific direction on unusual assignments.	May supervise other clerical and/or students.

Accuracy

Proficiency in all phases of the duties performed.

Security Sensitive

Specific job requirements or physical location of some positions allocated to this classification may render the position security sensitive, and thereby subject to the provisions of section 51.215 Texas Education Code.

Internal Control

Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained, and applicable laws, regulations, policies, and procedures are complied with.