Non-Benefits Eligible Employment Packet

Instructions for New Non-Benefits Eligible Employees

Designed for use by Non-Tenure/Track Adjunct Faculty, Student,
Part-Time, Temporary & Work-Study employees

A Criminal Background Check (CBC) may be a requirement BEFORE an individual can start work. Go to the UTSA CBC web page for instructions on the CBC process.

There are a series of forms and reading materials required to validate the hiring process and establish the employee and payroll record for non-benefits eligible employees. The forms and reading materials apply to NEW, or former UTSA employees returning after a 1-year or more break in service. The table listed below contains specific instruction regarding the completion of these forms and in addition, provides information relating to former UTSA employees returning with less than a 1-year break in service.

Process

Three separate 'bundles' have been created to simplify the completion of these forms. To access/download these 'bundles' click on the appropriate button below.

	Download & Print the packet of forms for: Non-Tenure Track/Adjunct Faculty employees

	Download & Print the packet of forms for: Part-Time / Temporary employees

	Download & Print the packet of forms for: Work-Study employees

To access individual forms click on the appropriate link in the following table:

Form	Instructions
Selective Service Form	For males only. Employee completes per the instructions. If employee is required to be registered with the selective service, a copy of the employee's selective service registration is required.
I-9 Employment Eligibility Verification	Employee completes section 1. Complete Section 2, based on documentation the employee has provided. Forward competed form to Human Resources. This form must be completed and certified within 3 business days of hire.
W-4	Employee completes per the instructions on the form. For questions, refer to the Payroll web site: Citizens and Permanent Residents: http://www.utsa.edu/payroll/ Nonresident aliens: http://www.utsa.edu/payroll/nonresidentalien.htm Former UTSA employees returning after a break of 120 days or more are required to complete a new form. Former employees returning after a break of less than 120 days need not complete a new form but should review the contents of their existing form to insure it contains the correct withholding information, addresses etc.
Direct Deposit	Employee completes the form only if he/she desires to have pay directly deposited to a bank or credit union. Former UTSA employees returning after a break of 120 days or more are required, if they elect direct deposit, to complete a new form. Former employees returning after a break of less than 120 days need only to complete a new form if they want to make a new election or change the information on their previous form.
Employee Acknowledgement Form	Employee completes per the instructions on the form.
New Employee Information Request Form	Employee completes per the instructions on the form.
UTSA Application Part-time, Temporary, Workstudy	Attach completed application
UTSA Application Non-Tenure Track/Adjunct Faculty employees	Attach completed application

Required Reading Documents	Required reading documents in conjunction with employment at UTSA Select the Required Reading Documents link to obtain these documents. Excerpts from Current Appropriations Bill, "Political Aid and Legislative Influence Prohibited" Excerpts from Standards of Conduct for State Officers and Employees House Bill 1673, 66th Legistlature of Texas, Regular Session, Aritle 8, "Property Accounting" The General Policy statement as established in Part II, Chapter 7, section 2 of the Regents Rules and Regulations Drug Free Schools & Communities Act Policy on Drugs, Alcohol & Smoking HIV AIDS and the Workplace American with Disabilities Act (ADA) Understanding Sexual Harassment Employment Discrimination and Your Rights These documents contain information designed to familiarize you with selected Federal, State and University rules and regulations. These are required reading.

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