Grades Transfer: Blackboard to ASAP

The university has a standing requirement that mid-term grades be entered into ASAP for ALL undergraduate students (including Freshmen). It also requires that final grades be entered into ASAP for ALL undergraduates and graduate students. All faculty are required to keep their gradebook in Blackboard Learn that has the capability of automatically transferring ALL passing grades to ASAP. During the 6th week of class and the beginning of final exams, you will receive a notification from Office of Vice Provost stating midterm or final grades can be entered into ASAP.

Step-by-step Instructions

View short video clips on Automatic Grade Transfer from Blackboard Learn to ASAP:

If you keep all grades in Blackboard Learn and use Grading Schema to figure the Letter grade, and want them to transfer to ASAP, then:

Locate the column that has midterm or final grades. Use the drop-down menu of the column title and choose Edit Column Information.

  1. In Edit Column Information screen:
    Change the Column Name ASAPMidterm for midterm grades and ASAPFinal for final grades (Leave Grade Center Name blank).



  2. Set Primary Display to ‘Letter’ and Secondary Display to ‘None’


  3. ONLY when you have letter grades finalized and are ready to transfer grades to ASAP, set the grade column as an External Grade Column. To do so, click drop-down menu of the column title and choose Set as External Grade.



  4. F” and “I” grades do not automatically transfer from Blackboard Learn to ASAP. Enter them manually in ASAP.

If you want to enter Letter grades manually in Blackboard Learn, then:

Create a column to designate it as midterm or final grade column.

  1. In Create Grade Column screen:
    Enter ASAPMidterm for midterm grades and ASAPFinal for final grades as the Column Name (Leave Grade Center Name blank).



  2. Set Primary Display to ‘Text’ and Secondary Display to ‘None’, and Points Possible to 0.



  3. Click Submit and enter your grades in the ASAPMidterm or ASAPFinal column.

  4. ONLY when you have letter grades finalized and are ready to transfer grades to ASAP, set the grade column as an External Grade Column. To do so, click drop-down menu of the column title and choose Set as External Grade.



  5. F” and “IN” grades do not automatically transfer from Blackboard Learn to ASAP. Enter them manually in ASAP.

 

SUMMARY:
For the grades to transfer automatically from Blackboard Learn to ASAP three criteria listed below should be met:
  1. Column name must be labeled asapfinal or ASAPFinal (no spaces and can be written in all caps, lower case or combined case). Leave Grade Center Name blank.
  2. The column must have Letter grades (A, A+, A-, B, etc.). If you use grading schema verify that the Letter Grading Schema is correct for your grading scale. If you enter letter grades manually make sure the letters entered are in CAPS.
  3. The column must be Set as External Grade (green check mark). Please do this ONLY when you are ready to transfer Letter grades to ASAP.

The column must look as shown below:

or

ALSO NOTE:

  1. If you wish to enter grades manually in ASAP, you are welcome to do so (check for the dates above when ASAP is open for recording grades).
  2. If grades exist in ASAP, grades transfer process does not overwrite grades in ASAP. So please set the column as External Column ONLY when the grades are finalized.
  3. Check ASAP at 8 am after the day you set the column as External Grade in Blackboard Learn.

 For further help, contact:
Office of Online Learning

Call - 210-458-5555  | Email - OITconnect@utsa.edu | Walk-in MS 1.03.08

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