Business Procedures Tips
Cost-Savings
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We have all heard of recycling paper, but in our office we recycle paper without throwing it out.
When a sheet of paper is no longer needed, we draw a line across the printed side, turn it over and stick it in our fax machine. In this way, we reuse the paper by printing on both sides. One must really ask, does fax paper have to be clean on both sides to be used in the fax machine, which usually get tossed anyway after it has served its purpose. By using both sides, you essentially cut your fax paper costs in half.
Happy recycling.
This Business Procedures Tip was provided by Joe Polasek in the Office of the Registrar.
Information provided by Jan Steger, UTSA’s Chief of Staff and Executive Associate to President Romo
President Romo asked that I write to let you know, that in the spirit of the times in which we are finding ways to preserve our funds, he will no longer approve mileage reimbursement for travel to and from business luncheons and dinners. The actual cost of processing a reimbursement for travel to a neighborhood restaurant is greater than the meal cost and per mile reimbursement cost combined. He simply cannot ask our staff members to spend time reconciling reimbursements in the amounts of $.80, $1.72, etc.
Dr. Romo reminds us all that we have excellent options for business meals on our campus, and please don't forget the Roadrunner Café, a short shuttle ride away. Since he, himself, does not approve budget expenditures below Vice Presidential level, he thanks you for following his lead and for spreading the word about this cost effective action throughout your divisions of responsibility.
In an effort to reduce paper consumption and waste, please do not include print-outs of DEFINE screens, PointPlus screens, etc., that can be viewed electronically when routing vouchers for approval. The DEFINE cover sheet is the only necessary hard-copy printout (as part of the packet of receipts) from an electronic voucher as all other pages of the document can be viewed electronically.
Remember, all hard copy documents must be stored per records retention guidelines. By only including the necessary paperwork, you are helping UTSA save storage space and costs.
See tips on how you can recycle in your office, reduce waste and conserve departmental funds. Visit UTSA's Recycling website: www.utsa.edu/safety/Recycling/index.cfm for more information. Even things like the plastic Starbucks cups or the lids and sleeves for hot beverages can be recycled.
Save time and cost to the university by having your non-payroll reimbursements directly deposited to your bank account.
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Have a Business Procedures Tip to share? Please send it to Bob Miller.