Your UTSA Travel Services Team!!!

Travel Services Main Phone Number: 210-458-4833

Located in the JPL Building 4.03.14

Office Hours:

Monday-Friday

8a.m.-5p.m.

    OUR MISSION

To assist the UTSA traveler with every aspect of their travel needs.

We want to get you there & get you back safe & efficiently!

      OUR GOALS

To keep the UTSA community updated on ever changing travel rules & regulations.

To process electronic travel reimbursements in a 5-7 working day time period.

Introduction

The Traveler's Aid is your guide to assure that you are in compliance with the travel rules and regulations of UTSA and the State of Texas. It is the responsibility of the traveler to follow these rules and regulations to the best of your ability while traveling on University business. Failure to be aware and comply with these rules and regulations may result in non-reimbursement of travel expenses.

The rules and regulations covering travel reimbursement are from several sources. The University of Texas at San Antonio is governed by the State of Texas Travel Regulations Act, the General Appropriations Act, by Rules & Regulations of the Board of Regents, and by official interpretations of the Travel Act as made by the State Comptroller of Public Accounts. For more information regarding the Comptrollers Travel Allowance Guide (TAG) please refer to this website:

 https://fmx.cpa.state.tx.us/fmx/travel/textravel/index.php

  IMPORTANT INFORMATION

Section 2.07 of the State of Texas Travel Allowance Guide which states in part; A state agency may not pay or reimburse a state employee for a travel expense incurred by or on behalf of a private person or another state employee. Also, a state agency may not pay or reimburse a state employee for a travel expense unless the employee has incurred the expense.

What's New?

Please visit Meals and Lodging for per diem changes, effective 09/01/09.

Please visit the Transportation section for updates on the UT System Insurance and General Use of Vehicles.

Effective April 7, 2009, U. T. System and U. T. System institutions are no longer prohibited from contracting with Omni Hotel properties or Gaylord Entertainment properties.

Registration- Please know that registration fees can be charge to your Procard.

As of January 1, 2009 UTSA now has 3 Travel Agencies for your convenience:

• Corporate Travel

  Phone number 366-1142

• Alamo Travel 

  The following phone numbers to be used exclusively by UTSA:

  210 593-5585 and 866 963-6057 (toll free number for use during regular business hours).

  Request for airfare quotes can be submitted on the following website for UTSA Travel

   www.uttvl.com

• Anthony's Travel which specializes in Athletic travel however also provides group travel

  Contact : Anne Floyd

  Phone: 800-736-6377: 214-363-2453 (direct line)

  Email: annefloyd@AnthonyTravel.com

Passports-For the latest update concerning passport requirements, please go to the following website:

http://travel.state.gov/travel/cbpmc/cbpmc_2223.html

Safe and Efficient Travel

Travel continues to become more complex due to industry and world events. The following are recommendations to assist with safe and efficient travel, however for the most current information regarding safe and efficient travel, please refer to the website of the Transportation Security Administration, http://www.tsa.gov/.

• Make business travel reservations via a U. T. authorized travel agency or U. T. online booking tool. Travel booked through airline or other vendor Web sites can be difficult to access during emergency situations and our agencies can not provide assistance with these reservations.
• Provide a coworker with both business and after hours telephone numbers.
• Allow extra time for all aspects of travel from ground transportation to airport security check-in.
• If you change your travel plans while on the road, notify a coworker of the revised schedule.
• Be aware of your surroundings and stay current on world events.
• International travel requires special precautions. Please contract the UTSA Travel Management Office for information regarding International SOS Assistance or refer to information under Foreign Travel on this website.
• Rent a vehicle from one of the State Contracted Car Rental Agencies.  Insurance coverage is inclusive in the contract vs. your personal liability insurance driving your personal car.

Update to contact information and DEFINE training documents: May 13, 2009