Receipts

What receipts are required?

The following original receipts are required with travel vouchers:

Airline receipts (hard copy tickets or ticket less itinerary)

Rental Car receipts (not the rental agreement, but the final receipt with the amount actually paid)

Gasoline receipts

Bus, Taxi, Train (for travel between cities) receipts must be complete with dates, destinations and cost

Lodging receipts (with a zero balance) lodging booked on the internet will require a copy of the credit card statement referencing the charge

Registration receipts (if paid by the traveler)

How to assemble receipts with the vouchers

Receipts (with information on 1 side) should be taped to an 8.5 x 11 inch sheet of paper. Clear tape should be used. Do not cover relevant information with other receipts.

Receipts (with information on 2 sides) should not be taped. Also, receipts larger than 8.5 x 11 inches do not need to be taped.

Foreign receipts should note the exchange rates and source of rates being used. Attach documentation. You may use www.oanda.com/converter/classic for this purpose. Definition of expense

Receipts should be attached to a completed travel voucher and forwarded to the Travel Section in Disbursements for reimbursement. Please use as few staples as possible.

Do not use PAPER CLIPS