Travel Card

Individual Bill Accounts (IBA) General Information

To be eligible for a state-issued individual corporate travel charge card, the state employee must:

. take, or be expected to take, three (3) or more trips per fiscal year, or
. spend at least $500.00 per fiscal year for official state business travel.

If you feel you need a state-issued individual corporate travel charge card and you qualify under these guidelines, please complete the following application and submit to the UTSA Travel Management Office.

http://www.tbpc.state.tx.us/travel/TravelIndivApp_02.doc

Liability: The individual whose name appears on the individual corporate travel charge card is liable for all charges applied to the card. The monthly statement will be mailed from JP Morgan to the address which you submit on the application.

NOTE: Individual corporate travel charge cards issued through the State of Texas are to be used for official state business travel expenses only.
Cards will have the official state logo and embossed with the Card member's name, the account number, the state agency or university name, and the assigned code (3-5 digit) number.

Some benefits of the state-issued individual JPMorgan Chase MasterCard:
. No annual fees.

. No minimum salary requirements.
. Credit limits and payment information are not reported to the credit reporting bureaus, thus affecting personal credit history, unless the JPMorgan Chase account is charged off. If a delinquent account is charged off by JPMorgan Chase, then they will report all information to the credit reporting bureaus which will impact an individual's credit history report and the State of Texas rebate program.

. Travel Accident Insurance: Each cardholder who purchases a common carrier ticket with their Commercial Card is automatically insured in the amount of $500,000 against Accidental Bodily Injuries that result in death or dismemberment at no additional cost.
. Lost Luggage Insurance: When a cardholder pays for the cost of common carrier tickets with his/her Commercial Card, he/she will be eligible to receive supplemental reimbursement for lost luggage of up to $1,250.
. Automobile Rental Insurance: JPMorgan Chase also offers primary Collision/Loss Damage Insurance for up to 31 consecutive days of car rental. This insurance covers up to $50,000 per incident on claims for which the cardholder or any other authorized driver are legally responsible to the vehicle rental company. This also includes Secondary Personal Effects Insurance which covers loss, damage or theft of such effects.

Central Bill Account (CBA) General Information

Central Bill Account (CBA): This type of account bills directly to the state agency on a single consolidated billing statement. These accounts are generally established for air, rail, and bus charges only. Only reimbursable official state business travel may be charged to these accounts.

If your department would like to apply for a departmental CBA account, please follow this link to the application. Upon completion of this application, please submit to the Travel Management Office.

http://www.tbpc.state.tx.us/travel/TravelCBAApp_04.doc

 Processing JP Morgan Chase (CBA) Payments

When processing your VP2 to pay JP Morgan Chase, please remember to use VID# 11349946506040.  This VID# is for direct deposit, so use the "U" in the check distribution field.   

On the VP2, please enter the service dates as one day after the last statement date through the current statement date.

The object codes to be used are as follows:

You should combine the ticket price and the agent fee together.  And remember you may also "lump" like object codes/account numbers together.

UTSA is set-up with JP Morgan Chase as an "umbrella" account.  The "umbrella" account number is what is needed in the invoice field -- Please call Perry for the "umbrella" account number to be used.  Please do not use your individual department CBA account number as we want the payment to be applied directly to the "umbrella" account.

Remember that employees must be approved to travel prior to travel arrangements being made. Please attach a print screen of the cover sheet of the approved VE5/RTA and attach it to the back up support which you send over each month.

Please process a VP2 for payment on or before the 5^th of each month so the payment will be received JP Morgan Chase in a timely manner.

Please call Perry, X4825 should you have any questions.

Procedures for using the Travel Management Office CBA Card

  When a department does not have a central CBA card to pay for airfare booked thru Corporate Travel Planners, the Travel Management Office has a central CBA card that may be used. Only the Travel Management Office has the authority to approve travel on this particular CBA account.

 Following are the procedures to use in this case:

1)       The traveler must have an approved VE5/RTA prior to making any   arrangements.

2)       Call Corporate Travel and make all the arrangements. They will then e-mail you an itinerary.

3)       E-mail Lupita Reynaga the following information:

a.  Name of the traveler

b.  A copy of the traveler's itinerary

c.  Approved VE5/RTA #, or if it is a student traveling, a copy of the  completed manual RTA. Prospective employees do not require a RTA of any type.

d.   UTSA account number to be charged.

Once the information is received in the Travel Management Office, Lupita will call Corporate Travel and give them the Travel Management Office CBA account number and the travel will be approved.

The CBA card is supplied by JP Morgan Chase Bank, who will then forward the Travel Management Office an invoice for this travel and your UTSA account number will then be charged.

Please note that we can not use our CBA card to pay for airfare that has been booked via the internet.

Please call Lupita, X4278 should you have any questions.

For more information and How To Apply for a Travel Card

Contact  Perry Griner, X4825, in your Travel  Management Office.

UPDATED MARCH 2006