Action Plan for Staff

Focus: Learn what accessibility means for your role and the type of content you manage.

Action Steps

1. Complete a basics of accessibility review:
   1. Everyone: Review the Six Essentials of Digital Accessibility
   2. Web Content Creators: Complete the Web Accessibility Course
2. Identify the types of content that you produce (ex: Word files, PDFs, videos)
3. Based on your identified content, review our Resources webpage to find tools and training that you will use to make your content compliant

Focus: Identify and review every piece of content that you have created or currently maintain to determine what needs to be removed and/or remediated.

Action Steps (Everyone)

1. Start with content that you use the most and/or that is accessed the most by others
2. Use the Content Tracker and Resource page tools to determine if each item is compliant
3. If it’s not, note what needs to be done to remediate it or flag it for removal

Action Steps (Web Content Creators and Devs)

1. Log in to DubBot - a software that checks accessibility errors - using your UT San Antonio credentials
2. If you cannot log in, you will need an account setup. Email your abc123 to adacompliance@utsa.edu
3. Once logged in, the websites shown are those that you are responsible for maintaining, either in terms of content or technical edits
4. Check the Accessibility Score for each of your websites and make revisions as needed
   1. Watch this video for a quick overview of where to view scores and PDF links
   2. Refer to your Site list
   3. Under the Name column, click on each site to access a more detailed dashboard including its Accessibility Score
5. Your goal is to reach a 100% score
6. Depending on your role in managing the page, content edits may involve putting alt text on images, arranging headers in order, including meaningful hyperlink text, and remediating PDFs. Technical edits may involve addressing color contract issues, ensuring labels are on forms, confirming that ARIA roles are correct, and removing PDFs.
7. Review and remediate PDFs
   1. In the DubBot Site Overview tile, click on the PDFs link
   2. Look at each PDF and determine if each needs to be removed or remediated
   3. Removal: This is the easiest option and will apply to many of your files
   4. Read this guide and follow the listed steps for each of your PDFs
   5. For remediation support, email DigitalAccessibility@utsa.edu
8. Questions? Join the Web Collective Team channel for accessibility compliance support

Focus: Remove outdated or duplicate items that are not required to remain under our retention policy.

Action Steps

1. Read through UT San Antonio's retention policy
2. Remove items that are no longer used, accurate, or relevant
3. Keep only content that is active, required, or frequently accessed

Focus: Based on your remaining content, address accessibility issues and build a repeatable process. Remember, anything created or curated for use at UT San Antonio must be accessible.

Action Steps

1. Start with the content that you have created
2. Modify or recreate each item using Resource page tools
3. Content From Other Internal Teams: Notify them so they can remediate them
4. Third Party Content: Request accessible versions or fix it yourself before distributing
5. Document your progress and share workflows that work well with peers

Focus: Build accessibility into your everyday processes so it becomes part of your culture.

Action Steps

1. Identify the tools your team uses most and check our Accessibility Friendly Tools List to ensure they support accessible outputs
2. If a tool doesn’t meet accessibility standards, explore alternatives or request guidance from the Digital Accessibility Team
3. Add accessibility checks into final reviews before publishing or sharing content
4. Watch accessibility training videos and attend training courses to stay up to date