Skip to Search Skip to Global Navigation Skip to Local Navigation Skip to Content

Fees For Records Requests

The University of Texas at San Antonio uses the rates established by the Office of the Attorney General to determine charges for copies of public records. At the discretion of the staff member responding to a request, fees may be waived when there are a minimal number of responsive documents.

If the cost of the request is expected to exceed $40, UTSA will send a cost estimate letter to the requestor. The estimate letter includes an itemized statement of any copying, personnel, mailing or other charges that will be incurred in fulfilling the request. Once the requestor confirms that he or she agrees to the estimated costs UTSA will begin compiling the records. If the requestor does not respond to the cost estimate letter within ten (10) days, the request will be closed.

Where estimated costs exceed $100, the requestor will be required to make a deposit before any records are compiled. Typically, the deposit will be equal to the estimated cost of reproducing the requested records.

For more information, please see the Attorney General's website regarding charges for Public Information.

Common charges include:

Paper copies- single sided, black & white, standard size 8.5x11 $0.10 / page
Oversize paper, not including maps and photographs $0.50 / page
Compact Disk (CD) $1.00 ea
Audio Cassette $1.00 ea
VHS Cassette $2.50 ea
DVD $3.00 ea

Labor Charges:

Personnel time for locating, compiling and reproducing records (if less than 50 pages of paper copies are requested, no personnel costs are charged) $15.00 / hr
Computer Programming $28.50 / hr
Overhead 20% of the personnel or programming charge