Purchasing Department

Welcome - The mission of the Purchasing Office is to procure goods and services in accordance with all Federal, State and System regulations and obtain the best procurement value upholding and supporting the educational and research missions of the University. It is the department's goal to serve our customers with professionalism, courteousness, efficiency, accuracy, and timeliness.

The Purchasing Department is located in the Central Receiving Warehouse Building (CRW) at One UTSA Circle, San Antonio, Texas, 78249. (Campus Map)

Hours of operation are 8:00 a.m. to 5 p.m. Monday through Friday, excluding University Holidays.

The Purchasing Office may also be contacted by sending an email to purchasing@utsa.edu.

Announcements
IMPORTANT FY19 YEAR-END DATES
June 28th Last day Purchasing will accept an approved purchase request over $50,000 using FY19 Funds**
July 8th Next Year Flag in Rowdy Echange
August 9th Last Day to submit POs $15k and over
August 9th Last Day to submit POC (Purchase Order Change) Requests
August 12th Last day Departments can submit PO Close request
August 23rd Last day Departments can create or approve a purchase request
* Purchasing will not process any requisition received after the deadlines stated above. Orders received after these deadlines will be returned and asked to be recreated on September 1st.
** All workflow approvals (budget, commodity, and foreign vendor) must be completed by COB (close of business) of deadline date.
Dates and process for creating FY20 purchases (prior to 9/1) is being finalized. Details will be provided in Rowdy Exchange Training and on the Purchasing website.
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IMPORTANT VENDOR NOTIFICATION

UTSA implemented a new Financial ERP System, PeopleSoft 9.1. The System will not accept any variances between the purchase order items and the invoice line items, including variances related to unit price, extended price, freight charges, unit of measurement, or number of line items. To ensure proper and prompt payment of invoices, suppliers should use all efforts to minimize variances between the purchase order and invoice. Any variance will result in significant payment delays.


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