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Special November Timesheet Announcement

(November 2, 2012) -- UTSA will convert its financial and HR systems to PeopleSoft in spring 2013. In anticipation of the PeopleSoft implementation, the Office of Human Resources announces the following major business change in the standard workweek.

UTSA will change its current workweek (Sunday through Saturday) to Monday through Sunday effective Monday, Nov. 26, 2012. Employees scheduled to work on Sunday, Nov. 25, 2012, will include their hours worked with those recorded during the previous week (Sunday, Nov. 18 through Sunday, Nov. 25, 2012), resulting in a one-time eight-day workweek instead of seven.

In an effort to assist employees (classified non-exempt, classified exempt, hourly and work studies) in recording the hours worked between Sunday, November 18, 2012 and November 25, 2012, special timesheets has been developed.  These timesheets will be used only for the week of Nov 18th through Nov 25th and are available for download from the Payroll Department website. 

If departments use other than the paper time sheets that appear on the payroll website, e.g. use those developed by their department or use a local automated time sheet system/spread sheets, they need to insure they are adjusted to accommodate the one-time 8 day work week and modified to conform to the new work week.

Special instructions will be provided to those employees who use the Electronic Time Sheet System in UT Direct.

The rules for calculating federal overtime and state compensatory time will remain the same during the one-time eight (8) day work week.  For more information regarding the calculation of overtime and state compensatory time please refer to HOP 4.12 and HOP 4.27.

Effective Monday, December 3, 2012, all employees will be able to download and use the new timesheets reflecting the new work week (Monday through Sunday).

To ensure all employees are aware of these changes, all department supervisors and timekeepers are strongly encouraged to communicate these changes.  For further information, please contact Employee Relations at extension 7891 or Payroll at extension 4280.



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