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What are eForms?

eForms are a PeopleSoft enhancement that eliminates manual processing of paper forms and third party systems to process various Human Resource actions. eForms streamlines the entire process for completing and approving organizational and personnel actions. This HR solution allows users to create electronic forms that support Capturing Data, Approval Routing, Updating Data, Auditing, and Reporting.

How does it work?

Department end-users will submit an Electronic form (eForm) to request organizational and personnel updates. The form is electronically routed to the appropriate approvers to ensure proper approvals are obtained, then routed to the Human Resources office for review and approval. Once the eForm has been final approved, the data will be updated and saved in PeopleSoft.


HR is currently involved in testing the new application. The testing window spans the period September 2017 thru February 2018.

When will it be implemented?

UTSA will be begin to incrementally roll out the new functionality starting in March 2018. 
The tentative implementation schedule is:

  • March 12, 2017: COE, COLFA, COS
  • March 26, 2017: COB, COEHD, COPP
  • April 9, 2017: COA, VPAA
  • April 23, 2017: VPBA, VPCS, President's Office
  • May 7, 2017: VPER, VPR, VPSA

Watch: eForms Introduction         Watch: eForms Features         

eForms Process


eForms Cycle




October 2017

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