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eForms at UTSA

Job Aids

Quick Guides, Presentations and How to Videos

The New Position Request eForm is used to create a brand new position.

Create a Benefits Eligible Position

  • Create a Non-Benefits Eligible Position
  • The Appointment eForm is used to appoint a person into a position. This includes an internal transfer, new hire or rehire for staff, students, and faculty.

  • Appointment New Hire
  • Search Match
  • Position Search
  • Appointment Rehire
  • A Person of Interest is an individual doing work for the University who is not considered a traditional employee, known as a “Person of Interest.” This may include visiting researchers or students, volunteers, perspective employees, independent contractors, etc.

    The Create Person of Interest eForm is used to appoint a person to a POI position, without requiring compensation or a funding source for the position.

    The Termination eForm is used to terminate single or multiple employment records for an employee.

  • Termination
  • The Retirement eForm is used for employees retiring from the university. This eForm will retire any and all employee records.

  • Retirement
  • After a Requester submits an eForm, it will electronically route to the appropriate approver(s). The workflow path will vary and may travel through different workflow approvers based upon the information included on the eForm.

  • Approver
  • Delegation is when a person authorizes another to serve as a his or her representative for a particular task of responsibility.

  • Delegation
  • Budget validation and changes are incorporated with each eForm.

    Faculty Job Aids

    Quick Guides, Presentations and How to Videos

    Hire a Faculty Member

    Create a New Contract

    Change an Existing Contract

    Leave of Absence

    Return from Leave


    April 2018

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