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DegreeWorks FAQ

What is DegreeWorks?

DegreeWorks is a web-based application used to help students and advisors monitor progress toward degree completion. DegreeWorks combines UTSA’s degree requirements and completed coursework with easy-to-read audit worksheets that help students see requirements that still need to be completed.

How does DegreeWorks work?

The DegreeWorks audit reads all courses completed or accepted as transfer credits at UTSA and shows how those courses have been applied toward your chosen degree, major, and minor, according to the catalog requirements for the year in which you entered UTSA. The report can be viewed online or printed out to be used as a snapshot of where you stand relative to graduation requirements.

Do I still need to see an advisor?

YES! Absolutely! DegreeWorks does not take the place of your advisor. You should always review your degree progress report prior to meeting with your assigned advisor, preparing any questions you might have regarding your degree requirements. Your advisor will use the DegreeWorks report to assist in advising you about your degree program.

What do I do if I believe that DegreeWorks is not applying a course or courses correctly to my degree program?

Your assigned advisor is your first point of contact with questions about your degree audit. An advisor can answer questions you may have and advise you about your course substitutions and waivers that may be needed; your advisor will submit the necessary adjustments to your degree audit.

Who can use DegreeWorks?

All currently enrolled UTSA students can use DegreeWorks. However, students working on degree requirements in a catalog prior to 2010 will not be able to run a graduation audit. All students will be able to utilize the DegreeWorks Plans tab, run What-If scenarios, and use the GPA Calculators within DegreeWorks.

Why is the system only available to students who are using catalogs published since Fall 2010?

DegreeWorks is a web-based application used to help students and advisors monitor progress toward degree completion. DegreeWorks combines UTSA’s degree requirements and completed coursework with easy-to-read audit worksheets that help students see requirements that still need to be completed.

I think my audit is incorrect. What should I do?

If information on your audit appears to be incorrect, please contact your assigned advisor. Your advisor will be able to verify the audit information and apply necessary adjustments. Some situations that may cause an audit to appear incorrect may be:
  • Transfer credit that has not been applied toward degree completion.
  • A course that can be applied twice for a double major.
  • Courses that were taken, but a grade of C- or better was not earned.

My graduation application has been accepted, but DegreeWorks says that I haven’t completed all my requirements. Does this mean that I won’t be able to graduate?

DegreeWorks does not provide an official degree evaluation. If an application for graduation has been accepted, a graduation audit will be performed to ensure that all degree requirements have been met. The graduation audit will be the official audit used to confer the degree.

How is my degree evaluation different from my transcript?

Your degree evaluation is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Transcripts are official university records and provide a chronological list of courses completed and other academic information. Official transcripts must be requested from the University Registrar.

How does DegreeWorks decide where to place courses that I’ve completed?

DegreeWorks looks at your program holistically and places each course using a “best fit” scenario. We've also programmed priorities so that courses will be used in some areas before they will be used in others. When multiple possibilities exist, we've worked with department chairs to determine how most students will use a particular course. This process will not always be perfect, particularly when multiple possibilities exist, so if you have a course that does not appear in the correct area, please contact your assigned advisor.

DegreeWorks placed one of my courses in two different places. Is that okay?

In most cases, yes. DegreeWorks is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, follow up with your assigned advisor.

I earned an Associate’s Degree before I came to UTSA. How does this appear on my worksheet?

In most cases, your classes were coded during the Admissions process so they would be placed in the correct place on your worksheet. If you notice that some courses are not listed please contact your assigned advisor.

My degree progress bar says that I’m 90% complete, but I’m only a sophomore. What’s wrong?

The degree progress bar is a tool that takes the total number of check boxes on the audit, and calculates a percentage based on the number of boxes that are checked. Therefore, pre-majors or undeclared students may have fewer boxes on the audit that need to be checked. As this information is added to the audit, the degree progress bar will reflect progress more accurately.

Everything on my worksheet is checked, but the degree progress bar only says that I’m 97% done. What’s wrong?

The degree progress bar will not show 100% completion until all in-progress courses are completed and all requirements met.

I petitioned to waive/substitute a course. How will that course appear on DegreeWorks?

Petitions will be attached after they are approved by your advisor, department chair, and, if necessary, dean. The course you completed will fulfill the requirement, and, in most cases, an additional line will appear under it that explains why the exception was entered. If you have a petition related to a transfer course, we will often make an adjustment to the course equivalency to ensure that it appears in the correct spot on your audit. In those cases, there may not be an explanation related to the change on your worksheet, but the course will appear in the correct location.

I want to change my major. How can I see what would be required if I made this change?

You can use the “what-if” tab to do an audit using criteria you select. Please note that what-if audits are unofficial and do not guarantee that you will be able to major in the area you select. If you decide you'd like to change your major, you should make an appointment with your assigned advisor.

I’m getting two degrees (a BBA and a BA, a BA and BS, etc.). Only one appears on the worksheet. How can I check the requirements for my other program of study?

Look at the degree information next to your name at the top of the screen. You'll notice that the degree box has a drop-down arrow. Use this to select your second program.

I’m a “pre” major. How can I be sure that I’m keeping up with all of my degree requirements?

For the programs that have a pre-major for students preparing for admission to their programs (Business, Biology, Psychology, Computer Science, Engineering, Communication, etc.), DegreeWorks will only review your core and University College requirements. To complete an audit as an actual major, use the "what-if" tab and select the major you hope to enter. Please note that running a what-if audit will not change your major or guarantee you admission to the program. This feature is available for informational purposes only and is unofficial.

Who should I contact if I still have questions?

Your first point of contact is your assigned academic advisor.