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Benefits Eligible Student Employment

Instructions for processing Benefits Eligible Student Employees

The forms and reading materials apply to NEW, or former UTSA employee returning after a 1-year or more break in service.

A Criminal Background Check (CBC) may be a requirement BEFORE an individual can start work. Go to the UTSA CBC web page for instructions on the CBC process.

There are a series of forms and reading materials required to validate the hiring process and establish the employee and payroll record for benefits eligible student employees. A separate packet has been created to simplify the completion of these forms.

Access/download the Benefits Eligible Student Packet


Returning Employees:
Employees returning after a break in service of LESS THAN ONE YEAR, do not need to complete a new employment packet.

  • W4 - Changes to Address for the W4 will require the completion of a new W4 form.
  • Emergency Contact or Home Phone Number updates can be made by the employee online at Employee Self-Service.
  • Work Authorization Updates require the employee to report to Human Resources with all employment authorization documents for an I-9 re-verification.

Individual Forms: Access the Individual Forms link for specific instruction regarding the completion of these forms and in addition, provides information relating to former UTSA employees returning with less than a 1-year break in service.

Required Reading Documents:
Information designed to familiarize you with selected Federal, State and University rules and regulations. These documents are required reading in conjunction with employment at UTSA.


Updated: August 19, 2013