THE HOLIDAY SEASON WILL BE HERE BEFORE YOU KNOW IT.
IT'S TIME TO PLAN AHEAD!!
HR recommends that all managers have their employees submit their vacation requests starting now to determine departmental coverage for the Thanksgiving and Winter holidays, to include the skeleton crew days in December. Please refer to the UTSA holiday schedule. As always, all employee requests for leave during the holidays are subject to business needs and management approval. Taking action early can help the department provide needed coverage, minimize disruption and provide employees the opportunity to plan ahead.
Same-sex Marriage Benefits Beginning July 1, 2015
Following the U.S. Supreme Court’s ruling on Friday regarding same-sex marriage, all benefits eligible UT San Antonio employees and retired employees will be able to enroll their same-sex spouses, as well as dependent children of these spouses, in all benefit programs (health, dental, vision, life insurance) that are currently available to, and at the same cost as, opposite-sex spouses.
The plan amendment takes effect today, Wednesday, July 1, 2015. Under policies related to mid-year enrollments due to a status change, UTSA will begin enrolling same-sex spouses of benefits eligible employees and retired employees who submit the required application and presentation of a valid marriage certificate. Employees will have 31 days to enroll from this status change event. Benefits eligible employees and retirees who submit the required application and a marriage certificate after July 1 may enroll within 31 days of the marriage. Benefits eligible employees and retirees may also enroll their spouses and dependent children during Annual Enrollment, July 15-31, for an effective date of September 1, 2015. For questions please call Human Resources at 210-458-4250.
Process Maps for Funding Positions: 06-22-2015
HR recently published maps and corresponding documents and forms to help you navigate the process of creating, posting and funding a NEW position. The maps currently available are for a regular, state funded, full time benefits eligible employee and a grant funded employee. There are links imbedded in the maps to see complete forms and take you to websites like STARS and HR. The Appendixes for each map contain examples of correspondence generated by PeopleSoft, Stars, HR and Budget.
It’s important you always use the website to guide your work as updates will be made online and it can be misleading if you download a map and miss the updates! Always work online. The maps will always be posted in the Supervisor and Administrative Toolbox section!
The process for obtaining Verification of Employment/Income has changed. UTSA now uses an external agency called “The Work Number” to provide that service.
The Work Number is an automated service that securely provides instant employment and income verifications. It can be used when applying for a loan, buying a car, leasing an apartment, qualifying for public assistance or similar instances where proof of employment or income is needed.
When dealing with a financial organization who is requesting an employment/income verification, advise them that UTSA’s employment/income verification is now handled by an external agency called “The Work Number”.
You can find more information on how the new process works by clicking: http://www.utsa.edu/hr/Records/empverification.html
UTSA On-Line Directory Changes - 06-2015
The capability for an employee to enter a preferred first name and have that name appear on the UTSA On-Line Directory has been added to the Employee Directory Update system. Heretofore, the Directory listed the employee’s legal name as it appears in PeopleSoft’s Human Resources system. Example. John E. Doe is an employee’s legal name but he prefers to have his name appear in the Directory as Earl Doe.
Employees can take advantage of this new feature by clicking https://employeedirectoryupdate.utsa.edu
The Employee Directory Update system also has the capability for an employee to update the room number in which they work. All employees are encouraged to visit the above site to validate and/or update their room number.
For assistance, contact Human Resources Records at 210-458-7210 or 210-458-7873 or via email to HR-Records@utsa.edu.
Important notice to all benefits eligible employees regarding Vacation Leave Balances