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Employee Transition Resources

Following the recent budget reductions for fiscal year 2021, UTSA is committed to providing affected employees with a wide range of comprehensive support services. In the sections below, you will find information on benefits and services designed to assist you through this transition and support your search for future employment. 

On August 18, 2020 at 10:00 a.m., Teacher Retirement System (TRS) will be hosting a presentation on Higher Education Benefit with TRS. Please note that the link and passcode for the session will be added the morning of the event under the Information Sessions section below.


EMPLOYMENT

What happens if I obtain another state position prior to August 31?
If you obtain a position with the State of Texas before August 31, 2020, please contact UTSA Human Resources. We will transfer you to the other state agency. Once you begin your new position, your pay from UTSA will end.

What happens if I obtain another state position after August 31?
You do not need to notify UTSA Human Resources if you obtain a position with the State of Texas any time after August 31, 2020. Your state service time will remain valid; it does not expire.

Am I eligible to apply to for internal postings?
Yes, UTSA employees affected by a RIF are eligible to seek re-employment at the university and may be provided with a hiring preference. Internal job postings open on July 1, and remain active for five calendar days. Postings will be internal to division, college or UTSA. Human Resources will monitor applicant pools daily to advise hiring managers of employee hiring preference for impacted employees. Additional information will be presented in an upcoming webinar. View the Information Session tab for dates and times.

Is there a difference with preference in regards to internal or external job listings?
If you are eligible, you will receive preference regardless of whether the position is internal or external.

Will we be interviewed for jobs with employee preference?
The university will follow standard practice for recruiting, including the interview process./p>

Do I need to upload a new resume or cover letter to apply for a position?
You are strongly encouraged to provide an updated resume when applying for new positions. The STARS application system allows you to upload a new resume for each position to which you apply. If you have a resume on file within the application system, you may opt to use that version. Contact UTSA Human Resources for more information.

Do I have to attach references if I am applying for a position after August 31?
References may be required, depending on the position to which you apply. Please carefully review the job posting to determine which materials are required as part of the application.

Will I have to go through a probationary period if I attain a job another position within UTSA?
No, you are not required to go through another probationary period.

If I do not obtain a new position, when can I file for unemployment?
You are considered a UTSA employee through August 31, 2020. If you have not obtained a new position by that time, you can file for unemployment beginning September 1, 2020.

PAYCHECK / LEAVE ACCRUALS

How will I receive paychecks during the transition period?
You will continue to receive your current pay, minus required withholdings and/or deductions until August 31, 2020. If you currently receive your paycheck through direct deposit, that will not change.

What happens to my accrued state comp time, overtime, and sick time?
Because state comp time expires and cannot be rolled over or paid out, you will not be paid out for any accrued state comp time. Your accrued sick time can be rolled into retirement benefits (if eligible), donated or restored if rehired to a State of Texas agency within 12 months. If you have accrued overtime, you will receive a payout in your final paycheck.

What happens to my vacation time? How will it be taxed?
Any accrued vacation will be paid out on your final paycheck. This payout will be taxed at 22%, per federal tax regulations.

Can I request to not have my vacation time paid out after August 31 so that it will be available if I obtain another State of Texas position?
According to Texas Pay Day Law, your vacation time will be processed and paid out on your final paycheck.

BENEFITS

I have not received communication from NextJob. What are my next steps?
If you have not received communication or an access code from NextJob, please check your spam folder for an email from allenw@NextJob. Please contact UTSA Human Resources for assistance.

What happens to my education benefits?
If you are enrolled in summer term courses or if your courses will conclude by August 31, 2020, your benefits will remain intact.

Are there emergency funds available to assist staff?
The Roadrunner Staff Emergency Fund (RSEF) provides limited financial assistance to staff employees who are unable to meet immediate, essential expenses. For eligibility requirements and instructions on how to apply, view the RSEF tab on this page or visit the Staff Senate website.

I am enrolled in medical benefits with UTSA. What happens to my benefits going forward?
If you receive benefits from UTSA, your coverage will continue through August 31, 2020. Your premiums and standard deductions will be withheld as usual during this time.

PERSONAL ITEMS AND ACCESS

Why were my personal effects packed for me? Why can’t I retrieve them myself?
Due to the ongoing pandemic and reduced on-campus operations, we are minimizing the number of people on campus for item collection to help protect the health and safety of our campus community. When you arrive to pick up your items, the collection site will have enforced social distancing and other precautions in place.

How do I request access to personal files that were on my computer or I drive?
You can request access by submitting a ticket to Tech Café.




Human Resources offers online sessions that focus on career transitioning, financial management and other benefits.

Session Name

Date

Time

Recordings

HR Information Sessions - HRBP Thursday, July 2, 2020 10 a.m. View Recording
password:
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Session Presentation
HR Information Sessions - HRBP Friday, July 3, 2020 10 a.m. View Recording
password:
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Session Presentation
HR Information Sessions - HRBP Monday, July 6, 2020 10 a.m. View Recording
password:
0S+TI+Us
Career Transition Assistance: NextJob Orientation Tuesday, July 7, 2020 1 p.m. View Recording

Online Training Resources for Job Seekers

Wednesday, July 8, 2020 10 a.m. View Recording
password:
5B%2#2!6

Writing a Powerful Resume

Thursday, July 9, 2020 10 a.m. View Recording

Interviewing Skills: Preparations and the STAR Method

Friday, July 10, 2020 10 a.m. View Recording

Open Enrollment and COBRA

Tuesday, July 14, 2020 10 a.m. View Recording
password:
0a*P825=

How to Handle Extremely Stressful Circumstances

Wednesday, July 15, 2020 10 a.m. Presentation

Career Transition Assistance: NextJob Orientation
Thursday, July 16, 2020 10 a.m.  

Personal Financial Management

Friday, July 17, 2020 10 a.m. Presentation

Career Transition Assistance: NextJob Orientation

Tuesday, August 4, 2020 10 a.m.  

How to Handle Extremely Stressful Circumstances

Thursday, August 6, 2020 9 a.m.  

Personal Financial Management

Tuesday, August 11, 2020 10 a.m.  
TRS Higher Education Benefit Presentation

Tuesday, August 18, 2020 10 a.m.

Presentation

HR Information Sessions

Thursday, August 20, 2020 10 a.m.

Presentation

View Recording

HR Information Sessions
View Session

Thursday, August 28, 2020 10 a.m.

 

 




Finding Your Next Position

Nextjob is a nationwide reemployment company focused on full employment. They provide high-quality, one-on-one job coaching and multimedia online learning to help in your job search.

Getting started with your reemployment package is easy. Simply contact NextJob at (877) 290-7888, send an email or register online.

This valuable service is available at no cost to you, and includes the following services:

job coaching

13 Weeks of One-on-One Personalized Job Coaching
Using an approach tailored to your unique needs and career goals, a job coach will work with you one-on-one through a variety of means, including phone calls and emails, to coach and train you through your career transition and job search.


online search

Access to Online Job Search Training Program
You’ll have access to an online, interactive Job Search Training Program that is customized based on user input and response. Your job coach will work with you to fine-tune each module of the program and support you through completion. All aspects of a successful job search are included, from assessing your career direction to resume assistance, as well as interview training and preparation.


webinar

Invitation to Weekly Job Club Webinar
The Job Club Webinar provides you with a live chat forum to share valuable information and learn from other job seekers. Each week, an expert job coach facilitates a call where you can share and discuss best practices, tips, questions and more.




COBRA is continuation of group medical, dental and vision insurance coverage. If you lose eligibility for university insurance coverage, the university will offer you and your covered dependents the option to continue medical, dental, and/or vision insurance, without having to submit evidence of good health. It is only possible to continue the coverage that you or your dependents have at the time you or your dependents lose eligibility. In some cases, you may also continue your UT Flex flexible spending account.  You may be eligible for COBRA benefits at the end of your notification period. Additional information can be found at UT Cobra Coverage.




Deer Oaks Employee Assistance Program

The Deer Oaks Employee Assistance Program (EAP) is available to you until Aug. 31, 2020. Certain services that begin before the end date can be continued until they are completed. This program offers a wide variety of counseling, referral and consultation services, which are designed to assist you during this transition. Services are completely confidential and can be easily accessed by calling the toll-free helpline. Deer Oaks EAP Services is available 24 hours per day, 7 days per week.



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Contact by Phone
1-866-EAP-2400 (1-866-327-2400)
National Relay: 1-800-877-8339

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Log In Online
Member Login
Username: utsa (both lowercase)
Password: utsa

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Use the Mobile App
iConnectYou App
UTSA Registration code: 52276
Available through iTunes App Store or Google Play




The retirement savings you earned while employed at UTSA remain intact, and you have the option of leaving it in place. Your retirement plan falls under one of the following: Teacher Retirement System (TRS) and Optional Retirement Plan (ORP).

Teacher Retirement System
TRS is a traditional defined benefit pension plan that provides formula-based retirement annuities. TRS members who don’t retire upon termination of employment can withdraw their accumulated member contributions (plus interest earnings) but doing so forfeits their right to a retirement benefit. The refund of a member’s accumulated member contributions (plus interest earnings) is subject to federal income tax and early withdrawal penalties may apply. The eligible portion of the refund can be rolled over to eligible retirement plans such as an IRA.

For details specific about your retirement account, refer to the Teacher Retirement System Handbook or call 1-800-223-8778. 

Optional Retirement Plan
ORP is a defined contribution plan that is similar to a 401(k) plan with employer matching contributions. Eligible participants choose how and when to take funds out of the plan. Eligible distributions include complete or periodic withdrawals, rollovers of funds to another eligible retirement plan (such as an IRA), and for some accounts, lifetime annuities. Early withdrawal penalties may apply.

If you have a UTSaver TSA or UTSaver DCP account, contact your provider for more information on retirement distributions or early withdrawals.

Provider

Telephone Number

AIG Retirement Services

(800) 448-2542

Fidelity Investments

(800) 343-0860

Lincoln Financial Group

(800) 454-6265 *8

TIAA

(800) 842-2776

Voya Financial

(800) 584-6001




If you have additional questions, please feel free to reach out to Human Resources or your Human Resources Business Partner.







September 2020