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Add A New Position

Guidelines

Please submit all paperwork to add a new position through the eForm process using the New Position Request form.


Considerations

  • Adding a position typically occurs as a result of increased workload demands or the assignment of a new responsibility or function to the department that justify the addition of a benefits eligible position.
  • The documentation requirements/procedure for adding a new position varies slightly depending upon the following:
    • The proposed position already exists within the University or will need to be researched and created.
    • The proposed position is Classified or A&P.
  • The position can be posted in STARS once HR has completed a job audit.

Requirements and Process for Adding a New Position


Proposed position is an existing title at UTSA
  • DEPARTMENT RESPONSIBILITY - submit the following:
    1. Create a New Position Document submitted through eForms.
  • Proposed position is NOT an existing title at UTSA
  • DEPARTMENT RESPONSIBILITY - submit the following to your assigned Compensation Analyst (http://www.utsa.edu/hr/ContactUs.html)  or email compensation@utsa.edu.
    1. Position Description Form - a specific description of the actual position needed within the department.
    2. After HR Compensation provides the new Job Code, department submits the New Position Request through eForms.
  • HR RESPONSIBILITY - review all documentation and conduct a thorough job analysis and audit to ensure the following: 
    1. The proposed position title is appropriate for the position responsibilities to be performed.  As this will be a newly created position, research is required to determine a comparable job and title based on similar positions within the UT System and the relevant job market.  
    2. The proposed salary range is appropriate based on the following:
      • Position responsibilities are in line with proposed pay grade, 
      • Proposed pay grade is in line with the University’s internal salary structure, i.e. the level of job responsibilities for proposed position is similar to other positions within the University which have the same pay grade assignment, and
      • Proposed pay grade is in line with the pay for the same or similar positions in the external market
  • Upon completing the analysis and audit, HR will approve the proposed position or work to find an appropriate solution that meets the needs of the requesting department and ensures the integrity of the University’s Classification & Salary Structure plan.

     


    Validated: November 2018