Latest campus and coronavirus information Roadrunner Return Fall 2020

Coronavirus Updates

Coronavirus Updates

Working Remotely

Resources for Staff

Human Resources

Families First Coronavirus Act (FFCRA)

Effective April 1, the FFCRA will provide eligible employees with paid leave, either for the employee’s own health needs or to care for family members. The FFCRA is part of the federal government’s response to the ongoing Coronavirus pandemic. To learn more, visit Human Resources.

Hiring

The process in place for FY2020 will continue into FY2021 until further notice.

Vice president approval is required, and the requestor must demonstrate critical and essential need. This requirement applies to creating new positions, filling vacant positions and any compensation changes.

Vice president approval is not required if funded from an external sponsored source (i.e., grants and contracts).

UTSelect/UTConnect Benefits

The University of Texas Office of Employee Benefits (OEB) is closely monitoring activity around the coronavirus. Learn more about important updates to benefits should you or your family need care related to COVID-19.

MDLive provides access to care 24 hours a day, seven days a week online, over the phone, or using a mobile app.

The Employee Assistance Program offers a variety of services and resources, including online or phone counseling.

Business Operations

Purchasing

Externally funded expenditures:  All sponsored project spending can proceed.

All other expenditures: Additional approval requirements from the vice president and Resource Management Team (RMT) are still required in September for items costing more than $2,500 and $10,000, respectively. This requirement includes operational and capital purchases.

Credit cards: To encourage less restricted but thoughtful spending until further notice, Procards will re-open with a lower spending limit Sept. 1-30. CLIBA cards will not be re-opened in September. OneCard, the new credit card replacing Procards and CLIBA cards, will be issued by Oct. 1 and can be used for purchasing, travel and official occasions, as allowed by the cardholder profile and current university guidelines.

Supervising Student Workers

View the Faculty & Staff FAQs for information on managing student workers.

Financial Transactions

View Disbursement and Travel Services (DTS) for a full list of available resources and support.

Payments

  • Direct deposit (ACH) payments are processed Mon-Fri with a two-business day turnaround for transactions.
  • Check runs now occur on Tuesdays and Fridays.
  • Student and vendor checks will be mailed through USPS.
  • Ensure you have a current address on file. No check pick-ups are available.

Vendor Invoices

  • Email vendor invoices for payment to DTS and reference a purchase order number for processing.

Check Re-issues

  • Check reissues are processed on Tuesdays and Fridays.

Supplier Information Form (SIF)

  • Complete a SIF to set up or update vendor information. Email the completed form to DTS.
  • To expedite payment via direct deposit, include banking information.

Central Receiving and Mail

Operations

  • Distribution Services will continue to operate Monday-Friday from 8 a.m. to 5 p.m. until further notice. 

Central Receiving

  • Departments will continue to pick up all packages or items received at the Central Receiving Warehouse or Downtown Mail Services.
  • On-campus package deliveries are available by appointment only. Someone must be available at the assigned date, time and location to accept delivery. One delivery attempt will be made.
  • To schedule an appointment, contact Central Receiving at 210-458-4591 or Downtown Mail Services at 210 458-2781. 

Mail Services

  • No mail deliveries to offices. Departments that need to pick up or drop off mail must do so within the posted business hours.
  • The Main Campus mailroom is located in MS 1.01.22 (call 210-458-5948), and the Downtown Campus mailroom is located in DB 0.104 (call 210-458-2781).
  • A courier will transport mail between the Main and Downtown Campus each Thursday. 

Technology Resources

View Technology for a full list of available resources and support.

Login to the UTSA Network

Ensuring Accessibility

Access Your Work Phone Remotely

Virtual Meetings

Attend training for Microsoft Teams and Webex.

Tech Support

Which communication tool should I use?
See our handy guide to determining the best platform to use for your meeting, class, presentation or event. Learn more >>

Working From Home

UTSA Learning Zone
Access an online library of professional and personal development to help you transition to telecommuting.

University Technology Solutions offers faculty, staff, and students access to LinkedIn Learning, an on-demand platform for skills building and training. To get started, log in using your myUTSA ID and passphrase.

Well-being

Review helpful information from Rowdy New U about wellness, nutrition, managing stress, and more while you work remotely.

Check out these tips for staying physically and mentally healthy when working at home.

Team Engagement

Stay connected with your team with fun activities designed to help engage team members virtually.