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Criminal Background Check (CBC)

All Criminal Background Checks (CBC) will be processed by the Office of People Excellence (OPE).

All applicants will now complete their CBC online, eliminating the need to fax and/or hand deliver CBCs to the Office of People Excellence. The applicant will receive an email link to their personal email address provided to Office of People Excellence. An email will be sent from our CBC vendor, Applicant Insight, on behalf of UTSA. Please remind the applicant to check their junk/spam folder and inform them they have 48 hours to submit the information. Otherwise, it will expire and the request has to be resubmitted.

Posted Faculty & Staff Positions through the Talent Acquisition Management (TAM): Non-posted Positions (student hires):

OPE Talent Acquisition team will process the request, which will be based on the stage of the applicant pool and selection of finalists indicated within TAM.  Questions regarding TAM or the CBC process for posted positions can be emailed to:


OPE Employee Service team will process the request after received by the department. For multiple requests, please send in one email. Please use the following format to send to and subject field should be Criminal Background Check:

1. CBC Category (review category descriptions)

2. Job Title

3. Department and Department ID

4. Applicant Legal First Name

5. Applicant Legal Last Name

6. Applicant Email

7. Supervisor/Hiring Manager Email

Hiring managers will no longer receive a CBC clearance email, so hiring departments should proceed with the eForm action.

The UTSA HOP Policy 4.30 contains the guidelines and criteria that relate to security sensitive positions. The University of Texas at San Antonio has determined that all jobs at UTSA are security sensitive.


February 2021