Using Office 365

UTSA Tech Solutions recommends that you always access Microsoft products on the web by visiting https://portal.office.com.

The Office 365 Portal is like your Microsoft "home page." From here, you can

• Access all the Office products at your disposal, from your Outlook email to your OneDrive to Word Online-- Microsoft's "version" of Google Docs
• View all of the files in your Microsoft cloud, including Recent documents, documents that have been shared with you, and even documents you have marked as Favorites  
• Conduct a global search of your entire Microsoft cloud environment. Using the Search bar at the top of the page, you can search for people, documents, keywords within documents, and more. 

The first step to sharing and working on files collaboratively in the Office 365 environment is to use your OneDrive.

If you're coming from a Google experience, you can think of your OneDrive as the Microsoft version of Google Drive. 

There are two ways to access your OneDrive: via the web portal (portal.office.com) or via desktop application. If you own a personal computer, we recommend using both methods concurrently.

Here are some resources to familiarize yourself with your OneDrive: 

Written Instructions: 

• How to use OneDrive for Business

 Videos:

• OneDrive Basics (1 min 26 s)
• Upload Files and Folders (1 min 16s)
• Share Files and Folders (1 min 42s)
• LinkedIn Learning Course: OneDrive for Business Essential Training (1 hr, four 'chapters')
  • Excerpt: Work simultaneously with someone else (1 min 58 sec)
  • Excerpt: Add comments to files and annotate PDFs (3 min)

Note: UTSA students have access to LinkedIn Learning at no cost; simply sign in with your UTSA-issued email, followed by your abc123 and passphrase.  

Did you know Microsoft offers in-browser versions of its most popular products, like Word, Powerpoint and Excel? 

If you are coming from a Google Workspace experience, you already know the basics of using these tools!

See below for extra information on each of the main Microsoft Web App experiences: 

Microsoft Word Online:

Click here to open Word in your Web Browser

Video: Microsoft Word Online Tutorial (10 min 50s)