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Employee Self Service


Many Human Resource and Payroll actions are based on data contained in your employee record. It is in your best interests to review this data to insure it’s accurate and current.

If you are a current employee, the Employee Self Service feature in PeopleSoft provides you the wherewithal to review and in some cases update pertinent information.

If you are not a current employee, e.g. a retiree and need to make changes to your data, please contact HR Records via email HR-Records@utsa.edu or call 210-458-7210.


If you want to view/update:

Home Address

If you physically work at UTSA and live in the local area, you should enter your current residence as your Home address. If that’s not your permanent address, enter your permanent address as a Mailing Address. 

Phone Numbers

Your UTSA phone number should be marked as a business phone number.  This number will be used to populate the UTSA Directory.  You may add other phone numbers as long as they are indicated as other phone types, e.g. home, mobile, etc.

Email Address

Your UTSA email address (firstname.lastname@utsa.edu) automatically defaults to the business email address and is checked as Preferred. It cannot be changed. You can however, add additional email addresses, e.g. home, campus, etc.

Ethnicity Data

Emergency Contacts

 

Access PeopleSoft

    • Click on this link (https://my.shared.utsystem.edu ). 
    • Log in with your myUTSA ID and passphrase.
    • Assure you are on the Employee Self-Service tab.
    • Click on the Personal Information Summary link under under the Personal Information section.

Employee Self Service

If you want to view/update the following:

Your Privacy Options

You can restrict the release of your home address, home telephone number and information about your Emergency Contacts to outside agencies.

Your Highest Educational Level

Your Veteran Status

 

Access PeopleSoft

    • Click on this link (https://my.shared.utsystem.edu ). 
    • Log in with your myUTSA ID and passphrase.
    • Assure you are on the Employee Self-Service tab.
    • Click on the My Current Profile link under the Personal Information section.

Emplooyee Self Servicew

 

If you want to verify/update:

Your Work Room Number

Your Preferred First Name

that you want to appear in the UTSA On Line Directory

 

Go here: https://employeedirectoryupdate.utsa.edu

If you want to update/review:

Your Tax Withholding (W-4)


If you want to:

Review your paycheck

Obtain your W-2 for tax filing

 

Access PeopleSoft

    • Click on this link (https://my.shared.utsystem.edu ). 
    • Log in with your myUTSA ID and passphrase.
    • Assure you are on the Employee Self-Service tab.
    • Click on the available options under the Payroll & Compensation section.

Employee Self Service

If you want to review:

Your vacation, sick or floating holiday balances

Access PeopleSoft

    • Click on this link (https://my.shared.utsystem.edu ). 
    • Log in with your myUTSA ID and passphrase.
    • Assure you are on the Employee Self-Service tab.
    • Click on the Time Reporting section.
    • Click on the Absence Balances link under the Time and Reporting section.

Employee Self Service


    • Balances are based on time entered in PeopleSoft.
    • Look at the “as of date” above the hours. The balances are current as of
      the date listed there.
    • Balances are updated on the 7th and 22nd of each month.*

    *Or the following business day, if day falls on weekend or Holiday.

Leave Balance

 

 

 

Updated: July 2015