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Complete Your Timesheet

How to Complete Your Timesheet

The Texas Government Code Chapter 661, the UTSA Handbook of Operating Procedures (HOP) 4.29 and the Timekeeping Financial Guideline require non-faculty employees to record and report hours worked in a timely and accurate manner. Timesheet deadlines vary by employee classification. If you need help determining your employee type, view the following job aids.

Monthly Paid Employees

Timesheets Prior to June 2

Administrative & professional (A&P), classified exempt and classified non-exempt employees are required to submit timesheets for all work weeks through May 31, with no exceptions.

Timesheets Beginning June 2

A&P and classified exempt employees are required to follow the processes indicated in their job aids on the Elapsed Timesheet section of the Payroll Training website. 

Classified non-exempt employees will continue to submit weekly timesheets, with no exceptions. 

Timekeepers should continue to enter sick absences for faculty in PeopleSoft.

Semi-Monthly Paid Employees

Before and after June 2, classified hourly and student hourly (including work-study) employees will continue to submit their weekly for hours worked.

Employees should submit timesheets directly into PeopleSoft Time and Attendance. Submitted timesheets route to your supervisor for review and approval in PeopleSoft.

Missing Timesheets

A monthly automated report identifies employees who have missing timesheets. This report is sent to the respective Business Service Centers on the 10th of each month. The report only includes data through midnight on the 9th of each month. Timesheets submitted after the 9th are not reflected in the report.

The missing timesheet report cannot distinguish between non-standard or standard work schedules (anything outside 8 a.m.–5 p.m. is considered non-standard). As a result, employees with non-standard work schedules may appear in this report even if timesheets were submitted. If that is the case, these can be disregarded.

Past-Due Timesheets

Employees

Employees notified that they have timesheets up to 90 days past due should submit the missing timesheets in PeopleSoft Time and Attendance. If employees have timesheets that are more than 90 days past due, they must complete a manual timesheet. View the Employee Instructions for Completing a Manual Timesheet job aid or the FAQ section for assistance.

Supervisors

Supervisors can review and approve timesheets up to 90 days past due in PeopleSoft Time and Attendance. Timesheets more than 90 days past due must be reviewed and approved manually.

Job Aids

Visit the Payroll Training page for current employee and supervisor job aids.

For support on PeopleSoft-related issues, submit a Service Now ticket.