Complete Your Timesheet

How to Complete Your Timesheet

The Texas Government Code Chapter 661, the UTSA Handbook of Operating Procedures (HOP) 4.29 and the Timekeeping Financial Guideline require non-faculty employees to record and report hours worked in a timely and accurate manner. Timesheet deadlines vary by employee classification. Use the Find Employee Classification job aid for instructions on how to look up your employee classification type in PeopleSoft.

Employee Classification Types

Administrative & Professional (A&P) employees submit  monthly timesheets. For example, the time worked for August 1–31 will be submitted in September after the calendar period ends.

Classified employees submit weekly timesheets and include

Employees submit timesheets directly into PeopleSoft Time and Attendance. Submitted timesheets route to your supervisor for review and approval in PeopleSoft.

Timekeepers continue to enter sick absences for faculty in PeopleSoft.

Missing Timesheets

A monthly automated report identifies employees who have missing timesheets. The report is sent to the respective Business Service Centers on the 10th of each month. The report only includes data through midnight on the 9th of each month. Timesheets submitted after the 9th are not reflected on the report.

The missing timesheet report cannot distinguish between non-standard or assigned work schedules. As a result, employees with non-standard work schedules may appear on this report even if timesheets were submitted. If that is the case, these can be disregarded.

Employee Instructions for Submitting Past-Due Timesheets

How do I submit past-due timesheets?

Supervisor Instructions for Reviewing and Approving Past-Due Timesheets

How do I approve past-due timesheets?

Job Aids Are Available for Employees and Supervisors

Visit the Payroll Training page to download the job aids and view video tutorials.

For specific PeopleSoft questions email  UTS Tech Cafe or call ext. 5555