Frequently Asked Questions
What Is a Revenue Unit?
Revenue units have a greater ability to influence revenue generated for the campus through direct revenue-producing activities, such as delivering instruction, conducting research or providing services (e.g., room and board). In aggregate, revenue units are responsible for generating enough revenue to cover the costs of the central support units. Revenue units are further sub-categorized as either an academic or auxiliary unit.
Academic Revenue Units include:
- Alvarez College of Business
- College of Education and Human Development
- Klesse College of Engineering and Integrated Design
- College of Liberal and Fine Arts
- College of Health, Community, and Policy
- College of Sciences
- University College
Auxiliary Revenue Units include:
- Campus Recreation
- Campus Services-Business
- Child Development Center
- Food and Dining Services
- Housing Services
- Student Health Services
- Student Union (previously University Center)
What Is a Support Unit?
Support units tend to have little to no influence over revenue that is generated for the campus. Support units, such as Business Affairs, Facilities and Human Resources, include central functions that support all campus units. In aggregate, revenue units are responsible for generating enough revenue to cover the costs of the support units.
Support units are further sub-categorized as either an academic support or administrative support unit. Among other characteristics, support units tend to share the following features:
- Limited-to-no ability to influence revenue
- Provide services and/or support to colleges, schools, centers and institutes, and auxiliaries
- Accountable for optimal service levels and fiscal performance
- Encouraged to justify funding levels through benchmarking
Academic Support Units:
- Academic Affairs – Global Initiatives
- Academic Affairs – Graduate & Postdoctoral Studies
- Academic Affairs – Honors College
- Academic Affairs – All other (inc SVP office)
- Academic Affairs – Library
- Academic Affairs – Academic Success
- Academic Affairs – Academic Innovation
- Academic Affairs – Strategic Enrollment
- Academic Affairs – Student Success
- Academic Affairs – Student Affairs
- School of Data Science
Administrative Support Units:
- Business Affairs
- Development – Alumni Relations
- People Excellence
- University Technology Solutions (UTS)
- Inclusive Excellence
- President’s Division
- Public Safety
- University Relations
How Are Centers and Institutes Treated in the New Budget Model?
Centers and institutes are situated within the academic or support units with which they are affiliated.
What Is Strategic Investment Allocation?
A strategic investment allocation are monies for those units not able to cover direct costs. The largest revenue sources used to fulfil strategic investment allocations include undergraduate tuition, graduate tuition and general state appropriations. Grants, contracts, direct (restricted) state appropriations, fees and gifts do not contribute to the strategic investment allocations.
How Are Carryforward Dollars Handled Under IRM?
Carryforward funds are defined as unexpended balances at the end of the fiscal year. IRM allows for some, if not all, carryforward of unrestricted funds. Greater carryforward limitations may be placed on self-supporting auxiliaries to keep student charges as low as possible. More information about the Carryforward Process is available on the website.
What Is the Incentive to Promote Support Unit Efficiencies So That Central Costs Do Not Unfairly Consume Resources From the Academic Units?
Support unit expenses are a complex union of fixed and discretionary costs. Budgetary requests align with service level demands and performance. Support units are evaluated through the Operational Review process to help units identify opportunities to improve outcomes and examine efficiencies.
Is Training Available for IRM?
Initial training was provided on drivers used for allocating revenue, activity levels, parallel year allocations and participation fee cost centers. New training classes are in development.
Since F&A increased, should units be receiving a larger F&A distribution from REDKE?
This amount is an IRM estimate. Never plan or base any other transfers or distributions on the IRM estimate. Instead, use the information you receive from the VPR office during the year when they do the actual distribution. Please review the Expense-Revenue workbook provided in the IRM budgeted results. The section below the totals [increases/decreases] that balance back to Total Revenue/Total Direct Expense are only estimates within the IRM model.
Can you provide the split into the various bucket categories for Institution Wide Compensation Strategy for my unit?
As outlined in the announcement sent on August 2nd from the Office of the President, a significant investment in our faculty and staff is being budgeted for FY2022. This investment includes a comprehensive strategic plan to increase compensation that might be in the form of merit increases, minimum pay rates or pay scales increases and market retention adjustments. The overall plan is estimated at more than $14M in additional compensation for salary and benefits across all funds with $10.2M attributed to positions funded from E&G.
At the time the budgets were set for FY2022 and detailed in the IRMY22 Budget Planning Model, the actual increases for each of your employees was not finalized since it will be dependent on studies being conducted related to pay scales, retention as well as the completion of the performance appraisal process for the period of 9/1/2020 thru 8/31/2021 for merit. As your senior leadership is aware, these discussions are still taking place at the leadership level and are being planned out for implementation over the fiscal year. Thus, in order to create an “estimate” by unit for purposes of including the E&G funding portion of this budget in a distributed fashion in the IRMY22 Budget Planning Model, an allocation methodology was used. The estimate is labeled as “institutional wide compensation strategy”. This is an estimate only. This is not final for your unit. The final amount will be determined and added to your E&G budget as personnel are identified in your areas for the increases as applicable under the comprehensive compensation plan. The estimate should be considered a placeholder only knowing that the actual budget adjustments will be provided to your unit in the future with permanent budgets adjustments recorded in PeopleSoft. For the same reasons, this amount should not be considered transferable or useable for unit discretionary purposes outside of institutional compensation strategies at this time.
What is included in the number for the category “Budgeted Salary & Wages-Student Employees and Other?”
Please review the Expense-Revenue workbook that was sent with this year’s model estimate materials. The column containing the data is AH titled “Salaries-Wages.” Some units utilize this line item to capture overtime.
What is meant by “M&O Budget – Adjusted for Strategic Investment Outflow?”
Please review Expense-Revenue workbook that was sent with this year’s model estimate materials. The column containing the data is AJ titled “M&O.” Please note that the number can be inclusive of the following:
- Strategic Investment Allocations for Colleges Offset
- 14% Common Strategic Investment Fund Offset
- F&A Allocation Inclusion in Expense
- Sponsored Programs Inclusion in Expense
- Gifts Inclusion in Expense
- Endowment Inclusion in Expense
- Auxiliary Units SLA [Service Level Agreements]
- Other Unit Specific Expenses or Offsets
Why is the IRM Profit & Loss Statement (P&L) different from the budget?
IRM is a cost allocation model that takes the various activities to assess the dollars as utilized/earned throughout campus by units. Each year a recap workbook in Excel will be delivered to each unit outlining the expenses and revenue that tie back to the IRM P&L. The top portion of each sheet will outline the Hyperion data. The bottom portion will outline those activities outside of budgeting that is calculated by IRM for the costing/revenue allocation amounts.
How will the timing of building the IRM model and delivering all the IRM P&L material work in the future?
The process entails that the budget be submitted to UT System and accepted. That acceptance occurs around June or July. After UT System acceptance, the IRM process begins to push out finalized statements in late August or early September. Delivery timeframe is dependent on iterations and acceptance by university senior level management.
If our actuals in the line item on the P&L titled “Institution Wide Compensation Strategy” is less than budget, can we utilize within our units?
Please refer to the question above regarding the Institution Wide Compensation Strategy. Anticipate more information to be shared at a later date. Methodologies could vary between Revenue and Support units.
Can we obtain a tool that can represent the IRM model for future years?
The IRM team is currently working on a simplified extract of the IRM P&L statement.
Are there any budget adjustments for the Support Allocations?
There is a 3-step process: 1) An estimate in the Hyperion annual budget; 2) Finalized in IRM P&L; 3) PeopleSoft entries to coincide with IRM data.
Is there a true up for Support Allocations from what was submitted to UT System versus the IRM model results?
Budgeting initially provides an estimate, and once the IRM model is completed, the amount is replaced with the amount in the IRM model.
What are the total Support Unit expense sources & rates?
College revenue sources are Tuition, State Appropriation-Instr/Research, Sales & Services, and Other Revenue. Auxiliary Unit revenue sources are Sales & Services and Other Revenue. For FY22, the total of revenue sources is assessed with 24.5% for Administrative Support and 13.8% Academic Support. These rates are reviewed and adjusted annually.
How is Administrative Support Allocation calculated for Auxiliaries?
The revenue assessed is Sales & Service and Other Operating Revenue on the IRM P&L lines. For FY22, the total of revenue sources is assessed at 24.5%. This rate is reviewed and adjusted annually.
Why are revenues reduced by revenue transfers to other cost centers?
Revenues are received in a single cost center however may be distributed to multiple cost centers based on where related expenses will occur. This distribution is a revenue transfer.
How are SLAs (Service Level Agreements) for Auxiliaries calculated?
For IRMY22, an estimate was used as a placeholder for SLAs, with the expectation that it would be further defined and developed based on their actual calculations.
How is F&A Allocation calculated?
A forecasted estimate by the research division based on projected grant activity and shared credit allocations.
How is the 14% CSIF (Common Strategic Investment Fund) calculated?
The sources of revenue line items that are assessed to CSIF are Total Tuition and Fees, State Appropriations-Instruction, State Appropriations-Research, Sales & Service, and Other Operating Revenue.
Can we have the project funding from the Common Strategic Investment Fund (CSIF at 14%) be funded for more than 1 year?
We are in the very early stages of our processes coupled with the continuing financial ramifications of COVID-19. We are currently discussing our CSIF process and will outline the outcome of those discussions in early 2022.