Posting Guidelines

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Allowed postings on campus:

• Announcement of an event/program/meeting/news sponsored by University department or a currently registered student organization.
• Student/Faculty/Staff selling, buying or trading personal items.  The individual that is posting must own the items (i.e. books, stereo system). You cannot sell services (i.e. haircuts, computer repair) or products on behalf of a company (i.e. Mary Kay).

Posting on campus is not allowed if:

• Promote solicitation, including trademarks and brand names, in violation of HOP 9.10.
• Promote illegal products or activities
• Contain material that is obscene, vulgar, or libelous.
• Contain material directed to incite or produce imminent lawless action and likely to incite or produce such action.
• Contain commercial and/or promotional material sponsored or joint sponsored by non-university organizations.
• Advertise off-campus events that are not sponsored by the University.
  *Please see Handbook of Operating Procedures 9.09 for more information

Where to seek approval:

• Housing related flyers: Student Affairs Office (SU 2.02.18)
• Job opportunities: University Career Center (SU 2.05.02)
• Student Organizations: Student Activities (HSU 1.210)
• Faculty/Staff/Student selling item(s):  Student Activities (HSU 1.210) bring UTSA ID to verify status
• UTSA departments do not require posting approval, but must follow all posting policies. 

What type of information is necessary for posting approval?

• Name of the student organization or department sponsoring the event
• Title of Event/Program/Meeting with Date, Time and Location
• Phone number, e-mail address or web address for more information (not necessary for news announcements)

General Requirements for posting Flyers at Main or Downtown

• Flyers must be no larger than 17 by 28 inches
• All materials are approved for a posting period not to exceed two weeks.  Materials promoting an event or activity must be removed by the sponsoring individual/organization within 48 hours after the conclusion of the event or activity.
• Posted materials are limited to one item per activity per posting location.

• Flyers can only be posted in General Posting areas (there are signs that say General Posting).  Any flyers placed in an area not for General Posting will be removed and trashed/recycled.
• No flyers can be posted if the event/activity is located at an establishment where 51% or more of sales are alcohol.
• Students may post flyers for selling an item or service (textbook/tutoring, etc.).  Individual must show Student ID in order for flyers to be approved.
• Student Activities Staff must log ALL flyers in the Flyer Log Notebook.
• One flyer will be kept in the Flyer Log Notebook in Student Activities. (Organizations make their own copies; we do not make copies for them)
• Each flyer must be stamped by Student Activities upon approval for posting.

If a flyer is expired or not approved by the Office of Student Activities, it will be removed by the Student Activities staff and it will be recycled.

General Requirements for posting Banners at Main

• Banners may be 6 feet high by 8 feet wide or 8 feet high by 6 feet wide in the SB, MH, JPL.

• Banners may be no larger than 3 feet wide by 4 feet high on the SU North stairwell.
• One banner per student organization or department, per event, per building is allowed.
• All materials are approved for a posting period not to exceed two weeks.  Materials promoting an event or activity must be removed by the sponsoring individual/organization within 48 hours after the conclusion of the event or activity.
• Banners displayed on the SU railing must be event/meeting specific (no announcements/congratulations/etc.) and must include event title, date, time and location.  Tape cannot be used to hang banners on the SU railing.
• Banners displayed in any outside location must have either a wax or vinyl backing to prevent any color bleeding onto the building.
• No glitter can be used on banners.

Student Activities Staff must log all banners in the Banner Log Book along with location of banner.

If a poster is expired and removed by the Office of Student Activities, a student employee will email the organization to pick up the poster. If the poster is not picked up by the Friday of the week contacted it will be recycled.

General Requirements for posting Banners at UTSA Downtown

• Vinyl banners may be displayed on the bridge of the Frio Street building or on the upper deck of the parking garage-facing the labyrinth.
• Banners may be 6 feet high by 8 feet wide or 8 feet high by 6 feet wide.

Independent Research Posting Policies

• Must show UTSA Student ID to confirm enrollment in the University.
• Must have IRB approval letter allowing human research (INVESTIGATOR GUIDANCE: Investigator Obligations (HRP-800) http://research.utsa.edu/research-funding/forms-policies-guidelines/#guidelines
  • This includes all research that includes humans, or their information/specimens.
• Must have contact information (either email or phone) on the flyer. Must include specific qualifications needed to conduct the research (i.e. gender specific, age range, skin type, blood type, etc.)
• If offering monies in exchange of research must have specific amount and how the monies would be paid out (cash, check, etc.).
• Flyers must be no larger than 17 by 28 inches.
• Flyers can only be posted in General Posting areas (there are signs that say General Posting). Any flyers placed in an area not for General Posting will be removed and trashed/recycled.
• Student Activities Staff must log ALL flyers in the Flyer Log Notebook.
• One flyer will be kept in the Flyer Log Notebook in Student Activities. (Organizations make their own copies; we do not make copies for them).
• Each flyer must be stamped by Student Activities upon approval for posting.
• All materials are approved for a posting period not to exceed 4 weeks.

If a flyer is expired or not approved by the Office of Student Activities, it will be removed by the Student Activities staff and it will be recycled.

GENERAL POSTING LOCATIONS

There are 44 approved general posting locations (24 at Main and 20 DT).  You may not post on glass, doors, in stairwells, elevators, bus stops, etc.  All items (other than department sponsored banners/flyers) posted on campus must be approved and stamped by the appropriate office (see above in third section "Where to seek approval").  In addition, you must obtain keys for the glass cases downtown; bring a student ID to Special Events (DB 1.302).