Online Grade Change

Below are instructions on how to submit grades changes online from Faculty Self Service

From the Online Grade Change page, view and/or update current grades in a student’s academic history.  This is not a view of the initial grade entry page.

Grade changes from an “IN” (Incomplete) to a letter grade must be made no later than the end of the final examination period, one year from the semester the Incomplete was assigned, and before the student’s graduation.  Courses with an “IN” grade that have not been changed by the deadline will automatically be converted to a grade of “F" or "NC."  

The Online Grade Change should not be used in the following circumstances:​​

• NR to a letter grade due to Judicial Affairs action (until approved to do so)​
• ​Letter grade to “IN”​
• Letter grade to “W”​
• ​"W” to a letter grade​
• Grade changes over one year old​

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The above grade changes must be submitted to the Office of the Registrar using the most current paper version of the Change of Grade Form with all required signatures in place.​

Log in to Registrar Services

Login: https://ssbprod.utsa.edu/FacultySelfService

Select Online Grade Change

Select a Term and at least one other search item. Select Search.

Note: Selecting a CRN will return a roster of students from which you can select a specific student.

Select a Student ID (not the Student Name)

The student record is displayed including their program of Study.

To view and change the grade assigned, select either option under Program Name.

The current grade assigned will be displayed.

Select the drop down next to the grade to assign a new grade.

NOTE: If the drop-down is not available, then the window to change a grade has expired. Contact records to change a grade with extenuating circumstances.

Use the drop down to select a reason for the grade change.

• The only acceptable reason for changing one letter grade to another letter grade is IC – Instructor Correction

  

• The only acceptable reason for changing IN to a letter grade is MC - Make-up work complete.

  

• The only acceptable reason for changing NR to a letter grade is LG - Late Grade.

  

Grade Changes for Student Athletes

Rationale for a grade change completed for a student athlete is required. If you are aware that the grade change being submitted is for a student athlete, please enter a Comment. If no comment is entered for a student athlete, please respond to the email from the Office of the Registrar that will be forthcoming.

Select Save to update the grade or Search Again to select a different record.

After submitting the grade change, a confirmation screen appears.

Select Search Again to return to the roster selected or to search for a new student.

The Office of the Registrar checks online grade changes for:

• Valid Grade Change Submissions
• Includes/Excludes
• GPA calculation
• Academic Standing
• SHATCMT entry
• Necessity to drop student from future registration if dismissed
• Verification of Grade Comment for Athletes

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