The Office of the Registrar maintains the University's course inventory and publishes Student Policies, the Undergraduate Catalog, and the Graduate Catalog.
The Undergraduate and Graduate Catalogs are published on a two-year cycle (electronic format only). Revisions in academic programs and courses in the catalog should anticipate program and course needs over the two academic years following publication (Year 1: Fall, Spring, Summer; Year 2: Fall, Spring, Summer).
Departments should refer to the Academic Programs and Agreements website for information regarding processes and procedures for development of new programs at UT San Antonio. Also see Developing Graduate Degree Proposals on The Graduate School website.
Catalog revisions must be made in the online catalog management system (CourseLeaf). Log into CourseLeaf (http://next.catalog.utsa.edu) using your myUTSA ID (abc123) and passphrase. Use Firefox or Chrome web browsers.
Faculty and Staff Only
To request access to CourseLeaf or help logging into the system, contact CatalogEditor@utsa.edu.
To schedule a training for your department, please contact Catalog Editor.
This table shows the effective deadlines that should be used in proposals for different academic program change types and course change types, including new academic program proposals and new courses and subject codes. These dates, alongside the Catalog Revision Timelines Listed below, should be considered when creating change proposals or proposing new programs and courses. Proposals should be submitted to their respective workflows before the given deadlines so they can progress in time to meet the selected effective term. Change types that are listed as "Fall only: within catalog editing cycle" may only be submitted to the workflow between October and April of the respective undergraduate or graduate catalog editing cycle. Mid-catalog changes of this type will have to wait for the following respective catalog editing cycle.
Please note that most content cannot be published after the census date of a given semester. New courses created for a semester after the first Fall semester of a given catalog will not be shown in the live catalog. These deadlines are in place due to UT System Policy, Texas Higher Education Coordinating Board regulations. The Southern Association of Colleges and Schools Commission on Colleges' accreditation regulations. and institutional policy and best practices.
| Change Type | Option in CourseLeaf | Deadline by Effective Term | Example |
|---|---|---|---|
| Add a new Bachelor's or Master's Degree or Certificates of any-level | Program Management site: "Propose New Program" button | Fall: February 1; Spring: June 1 | Fall 2026 programs must be submitted to the workflow by February 2026; Spring 2027 programs must be submitted to the workflow by June 2026 |
| Add a new Doctoral Degree | Program Management site: "Propose New Program" button | Fall: February 1 two years prior; Spring: June 1 two years prior | Fall 2028 programs must be submitted to the workflow by February 2026; Spring 2029 programs must be submitted to the workflow by June 2026 |
| Add a new Concentration (any-level) | Program Management site: "Edit Program" button > Change Type: Catalog Update | Fall only: within catalog editing cycle, April of the year prior | New graduate concentrations for Fall 2027 must be submitted to the workflow by April 2026; New undergraduate concentrations for Fall 2028 must be submitted to the workflow by April 2027 |
| Add a new Minor | Program Management site: "Propose New Program" button | Fall of even-years only: within catalog editing cycle, April of the year prior | New minors for Fall 2028 must be submitted to the workflow by April 2027 |
| Curriculum update on an existing any-level degree program, concentration, certificate, or minor | Program Management site: "Edit Program" button > Change Type: Catalog Update | Fall only: within catalog editing cycle, April of the year prior | Graduate curriculum updates for Fall 2027 must be submitted to the workflow by April 2026; Undergraduate curriculum updates for Fall 2028 must be submitted to the workflow by April 2027 |
| Program Credit hour change | Program Management site: "Edit Program" button > Change Types: Catalog Update + Credit Hour Change | Fall only: within catalog editing cycle, April of the year prior | Credit hour changes on graduate programs of any type for Fall 2027 must be submitted to the workflow by April 2026; credit hour changes on undergraduate programs of any type for Fall 2028 must be submitted to the workflow by April 2027 |
| Program CIP Code Change on a program | Program Management site: "Edit Program" button > Change Type: CIP Code Change | Any time prior to census date: within catalog editing cycle is preferred, no other changes may apply for terms outside of catalog editing cycle, must be approved by the Texas Higher Education Coordinating Board | CIP code change on a program for Fall 2026 must be submitted to the workflow and approved by the Texas Higher Education Coordinating Board before August 2026 |
| Method of Delivery (Modality) change on a program | Program Management site: "Edit Program" button > Change Type: Method of Delivery Change | Any time prior to census date: within catalog editing cycle is preferred, no other changes may apply for terms outside of catalog editing cycle | Modality changes on a program for Fall 2026 must be submitted to the workflow and approved before August 2026, Catalogs will add the modality note once approved |
| Closing a degree program, certificate, or minor | Program Management site: "Edit Program" button > Change Type: Closing a Program, Certificate, or Minor | Fall: August of the year prior; Spring: January of the year prior Requesting the closure of a program may be submitted at any time, but applications for admission open the year prior to the start date of the effective term | If closing a program effective Fall 2027, have the program submitted to the workflow before August 2026; if closing a program effective Spring 2028 have the program submitted to the workflow before January 2027 |
| Closing a concentration | Program Management site: "Edit Program" button > Change Type: Catalog Update | Fall only: within catalog editing cycle, April of the year prior | Closing a concentration effective Fall 2027 must be submitted to the workflow by April 2026 |
| Adding new courses (associated with a new degree program) | Course Inventory Management site: "Propose New Course" | Catalog editing cycle preferred Fall: April 1; Spring: September 1 New programs of any level with unapproved new courses will not be published | New program is effective Fall 2027, any new course should be submitted to the workflow by April 2027; New program is effective Spring 2028 any new course should be submitted to the workflow by June 2026 |
| Adding new courses (NOT associated with a new degree program, not replacing old courses) | Course Inventory Management site: "Propose New Course" button | Catalog editing cycle preferred Fall: April 1; Spring: September 1 | New courses for Fall 2026 should be submitted to the workflow no later than April 2026; new courses for Spring 2027 should be submitted to the workflow no later than September 2026 |
| Adding new course subject codes (not replacing old subject codes) | Miscellaneous Request Management site: "Propose New Miscellaneous" > Request Type: New Course Subject | Catalog editing cycle preferred Fall: February 1; Spring: June 1 | New subject codes for Fall 2026 should be proposed by February 2026 so subsequent courses may be proposed by April 2026; New subject codes for Spring 2027 should be proposed by June 2026 so subsequent courses may be proposed by September 2026 |
| Inactivating courses | Course Inventory Management site: "Inactivate" button | Catalog editing cycle preferred Fall only: April 1 | Inactivated courses for Fall 2026 should be submitted to the workflow no later than April 2026 |
| Replacing old courses with new courses | Course Inventory Management site: "Inactivate" button + "Propose New Course" button > "Propose New from Existing Course" button | Catalog editing cycle preferred Fall only: April 1 | New courses and replaced (inactivated) courses for Fall 2026 should be submitted to the workflow no later than April 2026 |
| Replacing old subject codes with new subject codes | Miscellaneous Request Management site: "Propose New Miscellaneous" > Request Type: New Course Subject; Course Inventory Management site: "Inactivate" button + "Propose New Course" button > "Propose New from Existing Course" button | Catalog editing cycle preferred Fall only: April 1 | New courses within a new subject code and inactivated courses within the old subject code for Fall 2026 should both be submitted to the workflow no later than April 2026 |
| Updating existing course descriptions (including prerequisites, contact hours, SCH hours, repeatability, CIP Code) | Course Inventory Management site: "Edit Course" button | Catalog editing cycle preferred Fall: April 1; Spring: September 1 | Updating course descriptions for Fall 2026 should be submitted to the workflow no later than April 2026; updating course descriptions for Spring 2027 should be submitted to the workflow no later than September 2026 |
| Name change for program of any type and any level | Program Management site: "Edit Program" button > Name Change or Degree Designation Change + Catalog Update | Fall only: within catalog editing cycle only, April of the year prior | Name changes for graduate programs for Fall 2027 should be submitted to the workflow no later than April 2026; Name changes for undergraduate programs for Fall 2028 should be submitted to the workflow no later than April 2027 |
| Changing degree type | Program Management site: "Edit Program" button > Name Change or Degree Designation Change + Catalog Update | Fall only: within catalog editing cycle, April of the year prior | Changing a program from M.A. to M.S. for graduate programs for Fall 2027 should be submitted to the workflow no later than April 2026; Changing a program from B.B.A. to B.S. for Fall 2028 should be submitted to the workflow no later than April 2027 |
| Name change for department/college | Updated by Catalogs Office | Within catalog editing cycle is preferred | |
| Moving programs or courses to a different department/college; merging departments/colleges | Updated by Catalogs Office | Within catalog editing cycle is preferred |
*It is preferable that this change is done in line with the catalog update cycle, but at the very least it should NOT be made effective mid semester.
2025-2027 Graduate Catalog
For questions about catalog and course inventory production, please contact CatalogEditor@utsa.edu.
Past issues of the Student Policies, Undergraduate Catalog, and Graduate Catalog are located on the UT San Antonio Course Catalog Archive page.
The catalogs are published on an alternating two-year cycle in electronic format only. The online catalog is the official version and thus must remain a predominantly static document for the duration of the two years. Once published, very limited changes may be made before the next catalog revision cycle.
The course inventory is the set of courses that the university is authorized to teach by the Texas Higher Education Coordinating Board (THECB). Only courses that are listed in the course inventory may be counted for formula funding.
If a course is taught without being in the course inventory, student credit hours and state funding for that course are lost for that semester. If students are enrolled only in courses not listed in the official course inventory, they will not be included in the official student count for the semester. The course inventory is updated annually in the fall for the following academic year.
A new course or a change to an existing course must be recorded in the inventory before it may appear in a university catalog.
The addition of a new course, a change to existing course, or the deletion of an existing course is made within the CourseLeaf Course Inventory Management (CIM) System. To request access to CourseLeaf, contact CatalogEditor@utsa.edu.
Untaught courses listed in the catalog lead students to believe these courses will be available.
From Reporting and Procedures Manual for Texas Public Universities, Texas Higher Educational Coordinating Board Education Data Center:
The inclusion on the inventory and in college catalogs of courses not offered may mislead students about the breadth of learning opportunities at an institution. Any course untaught as an organized class or individual instruction course for four consecutive years will be automatically deleted from the course inventory. The Coordinating Board will furnish annual records of untaught courses deleted to help each institution keep its course inventory up-to-date.
A list of all untaught active courses in the Texas Higher Education Coordinating Board inventory will be sent to academic departments at the start of each catalog revision cycle for review and consideration for deletion from the next catalog and course inventory.
For questions about catalog and course inventory production, please contact CatalogEditor@utsa.edu.
⇧ Back to the topUT San Antonio Student policies (formerly Information Bulletin) is published each summer (electronic format only) for the following academic year (Fall, Spring, and Summer). Student Policies is a static document for the duration of the year and all revisions must be made during the regular annual update process.
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