Employee Self Service

Home Address

If you physically work at UT San Antonio and live in the local area, you should enter your current residence as your Home address. If that’s not your permanent address, enter your permanent address as a  Mailing Address. 

Contact Details

Your university phone number should be marked as a business phone number. This number will be used to populate the university directory. You may add other phone numbers as long as they are indicated as other phone types (e.g. home, mobile, etc.).

Email Address

Your university email address (firstname.lastname@utsa.edu) automatically defaults to the business email address and is checked as Preferred. It cannot be changed. You can however, add additional email addresses (e.g. home, campus, etc.).

Ethnicity Data

Select the applicable category or categories and click Save.

Emergency Contacts

Include name and contact information for the person(s) you want the university to contact in case of an emergency.

Privacy Options

You can restrict the release of your home address, home telephone number and information about your emergency contacts from outside agency request.

Click the magnifying glass and choose Restrictions. Select the options for the data you want restricted and click OK.

Veteran Status

Click the magnifying glass and choose UTVETSTAT. Select your veteran status via the dropdown menu and check any of the boxes below which apply to you. Click the drop-down menu to select the veteran's status that applies to you. Click the Save button in the upper right corner of the page. 

For more information about veteran status, see the Veteran Status Definitions accordion below.

Highest Educational Level

Enter your highest education level and degrees earned.

Your Paycheck

Click the Pay tab to view your recent paystubs. The most current paystub will appear at the top of the list. Use the filter button at the top of the list to adjust the displayed date range and view any paystub from your employment with the university.

Your Tax Withholding (W-4)

Your W-4 can be updated every 24 hours. For questions regarding your W-4, contact Payroll.

Obtain Your W-2 for Tax Filing

You can consent to receive your W-2 electronically via the W-2/W-2c Consent tab. You can also withdraw your electronic W-2 consent here.

Direct Deposit

Once entered, your direct deposit information can be updated by clicking the pencil icon in the Edit column. You can also add additional accounts, delete existing accounts, etc.

Timesheets must be entered by all employees. Click the Timesheet tile and enter your hours accordingly. More information regarding timesheets can be found on Financial Affairs.

Vacation, Sick or Floating Holiday balances

1. Select Time and Attendance.
2. Select Absence Balances details.
   • Balances are based on time entered in PeopleSoft.
   • Look at the “as of date” above the hours. The balances are current as of
     the date listed there.

You can update the following information on the online directory: 

• Your work room number
• Your preferred first name

Please note, updating your preferred first name in the directory does not update your name in PeopleSoft, Banner or any university system other than the directory. Contact People Excellence if you need to update your name in PeopleSoft. Visit OneStop to update your name in Banner and myUTSA Account.

• Visit the Employee Directory Update webpage

• Active Reserve: Select this if you are currently a member of an active reserve component.
• Active Wartime/Campaign Badge: Select this if you have an active wartime or campaign badge.
• Armed Forces Service Medal: Select this if you are a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 FR 1209).
• Disabled Veteran: A veteran who served on active duty in the U.S. military and is entitled to disability compensation (or who, but for the receipt of military retired pay, would be entitled to disability compensation) under laws administered by the Secretary of Veterans Affairs or was discharged or released from active duty because of a service-connected disability.
• Inactive Reserve: Select this if you are currently a member of the inactive reserve.
• No Military Service: Select this if you have no military service.
• Orphan of Veteran: Select this if you are the child of a veteran who was killed while on active duty who served in the military for not less than 90 consecutive days during a national emergency and are competent.
• Retired Military: Select this if you have retired from one of the military components.
• Service Medal and Active Wartime Campaign Badge: Select this if you have been awarded a service medal or active wartime campaign badge.
• Special Disabled Veteran: (i) A veteran entitled to compensation (or who, but for the receipt of military retired pay, would be entitled to compensation) under the laws administered by the Department of Veterans' Affairs for disability who is rated at 30 percent or more or who is rated at 10 or 20 percent in the case of a veteran who has been determined under Section 3106 of Title 38, U.S.C. to have a serious employment handicap or (ii) A person who was discharged or released from active duty because of a service-connected disability.
• Surviving Spouse of Veteran: Select this if you are the spouse of a veteran who was killed while on active duty and the veteran served in the military for not less than 90 consecutive days during a national emergency, have not remarried and are competent.
• Veteran: Select this if you are an individual who served in the military for not less than 90 consecutive days during a national emergency declared in accordance with federal law or was discharged from military service for an established service-connected disability, and was honorably discharged from military service and is competent.
• Veteran (VA Ineligible): Select this if you are a veteran by definition but not eligible for VA benefits (i.e. served less than two years in the active military and not disabled).
• Veteran of Vietnam Era: Select this if you are a veteran, any part of whose active U.S. military, ground, naval or air service was during the period Feb. 28, 1961 to May 7, 1975 in the Republic of Vietnam or Aug. 5, 1964 to May 7, 1975 elsewhere who: (i) served on active duty for a period of more than 180 days, and was discharged or released with other than a dishonorable discharge; or (ii) was discharged or released from active duty because of a service-connected disability if any part of such was duty performed between the dates cited.
• Vietnam and Other Protected Veteran: Select if you are by definition a Vietnam veteran or a veteran who served on active duty in the U. S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign has been authorized. A complete list of campaigns can be viewed here.