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Employee Self Service

Many actions are based on data contained in your employee record. It is in your best interests to review this data to insure it’s accurate and current.

If you are a current employee, the Employee Self Service feature in PeopleSoft provides you the wherewithal to review and in some cases update pertinent information.

If you are not a current employee, e.g. a retiree and need to make changes to your data, please contact the Office of People Excellence via email or call 210-458-4250.

If you want to view/update:

Home Address

If you physically work at UTSA and live in the local area, you should enter your current residence as your Home address. If that’s not your permanent address, enter your permanent address as a Mailing Address. 

Contact Details

Your UTSA phone number should be marked as a business phone number.  This number will be used to populate the UTSA Directory.  You may add other phone numbers as long as they are indicated as other phone types, e.g. home, mobile, etc.

Email Address

Your UTSA email address ( automatically defaults to the business email address and is checked as Preferred. It cannot be changed. You can however, add additional email addresses, e.g. home, campus, etc.

Ethnicity Data

Emergency Contacts


Access PeopleSoft

    • Click on the Personal Details option

          Personal Details option

If you want to view/update the following:

Your Privacy Options

You can restrict the release of your home address, home telephone number and information about your Emergency Contacts to outside agencies.

Your Veteran Status

Your Highest Educational Level




Access PeopleSoft

    • Click on the Talent Profile option

          Talent Profile option


If you want to verify/update:

Your Work Room Number

Your Preferred First Name

that you want to appear in the UTSA Online Directory


Visit the UTSA Employee Directory Update webpage at:


If you want to review:

Your paycheck

Your Tax Withholding

Obtain your W-2 for tax filing

If you want to review/update:

Your Direct Deposit



Access PeopleSoft

    • Click on the Payroll & Compensation option



If you want to review:

Your vacation, sick or floating holiday balances

Access PeopleSoft

    • Click on theTime and Attendance option
    • Click on the Absence Balances details link


    • Balances are based on time entered in PeopleSoft.
    • Look at the “as of date” above the hours. The balances are current as of
      the date listed there.
    • Balances are updated on the 7th and 22nd of each month.*

    *Or the following business day, if day falls on weekend or Holiday.




Updated: October 2020