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Employee Separation Checklist

Employee Guidelines


This checklist is to be used as a comprehensive guideline for separating from The University of Texas at San Antonio. It is intended to provide you with resources, links and points of contact to complete this process.

If you are benefits eligible, piease contact your HR Benefits Representative

If you need additional help, please contact the front desk or (210) 458-4250


Once you submitted your letter of resignation, you will need to begin the separation process. Following are items that you need to address:

  1. Timesheets - Make sure all your timesheets are current in PeopleSoft.
  2. Update Employee Self Service. Be sure to update your contact information. We may need to contact you and/or send your W-2, so having that information available will be critical to that process.
  3. COBRA Insurance - Contact HR Benefits at for information on continuing medical, dental and vision insurance through COBRA.
  4. What happens to your accrued leave
  5. Transferring to another institution of higher education or state agency - Please ensure that you forward that agency's state transfer form to
  6. Turn in to your department adminstrator:
    • UTSA ID Card / Keys
    • UTSA Property / Equipment
  7. Parking
    • To return hang tag and/or garage cards contact Campus Services / Parking at 210-458-7275
    • Pay any outstanding tickets or fines that you have
    • Retrieve any refunds due to you for pre-paid parking
  8. Campus Recreation - Contact Campus Recreation to cancel membership (if applicable)



May 2019


Employee Separation

Contact UTSA Office of People Excellence
(210) 458-4250