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Purchasing Helps Save on Copying and Printing

Review Your Machine Leases Now and Get Ready to Save


Nine multi-functional machine (copier, printer, fax, and scanner) vendors now serve UTSA. Such multiplicity hinders our ability to negotiate better prices and service for UTSA. The array of vendors results in a lack of machine consistency, price variations, connectivity issues, invoice and timely payment problems, with terms and conditions typically set to benefit the vendor.

To choose the best, the Purchasing Department conducted a detailed study of all nine suppliers plus three HUB suppliers. Suppliers were numerically scored on contract transparency, maintenance calls, reputation, inventory, and price. This research resulted in selecting DOCUmation and Ricoh as the two preferred vendors going forward. To help with campus consistency, both offer three basic models, to which needed accessories can be added. All offer two-sided copying to save paper. 

Most campus copiers today are DOCUmation and Ricoh, so the majority of departments may not need to change vendors. Reducing costs and improving customer service can only happen when we consolidate and standardize. The Purchasing Dept. encourages everyone to support this cost reduction effort, which benefits the departments and the entire university. Now is a great time to review your leases so you can compare prices and services.

Please contact your Purchasing Buyer or purchasing@utsa.edu for more information. 

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3-13-2017