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UTSA Events Management Processes Improving

 

A thorough review of UTSA’s event management process is underway. The Campus Event Partners committee, led by Student Union Events Management and Conference Services, held user group and collaborator meetings over the past four months to develop a streamlined process for securing meeting space and related services. 

The aim is to ensure consistent procedures and to mitigate risk for the university. The cross-functional team is improving scheduling, reserving and booking space using space-scheduling software 25Live. RowdyLink has become a key campus engagement and event management platform for employees and students; it is a critical component in the improved events management process. All UTSA employees and students can sign in and use it at www.utsa.edu/rowdylink to submit all event details in one location.

The effort will streamline communication among areas to ensure a consistent review of every event. All information will be vetted and reported to the university for security and emergency preparedness.
Three sets of workshops will be presented to help inform staff and faculty who schedule space and support events about these improvements and the related policies to prepare us for this centralized event system. Register for a spot today at www.training.utsa.edu.

Attention event planners, schedulers and partners: be sure to attend the Sept 5 Event Partners Meeting and bring info on your major events for the semester. The group will review the semester’s events to identify any conflicts as well as opportunities to collaborate and communicate together.
Wednesday, Sept. 5
9-10am
Hidalgo Room (HSU 2.214)

Training on all the platforms is a core component to this new system. Training status includes:   

  • Rowdylink Training for space schedulers and service providers was held August 7 to 10.
  • UTSA Event Policies Training was offered three times in July and August. Events Management thanked BA’s John Delahunt and LT Robinson as well as Dr. Barry McKinney, Erica Garcia, Laura Munroe, and Lydia Bueno for developing this class.
  • 25Live Training will follow after migration upgrades are completed.

Check out these tools to better understand Rowdylink and 25Live:

 

 

Posted 8-9-2018