Latest information on operational modifications for fall 2021 Roadrunner Roadmap

Accounting Services Offers New SAHARA FAQs

November 23, 2020

 

UTSA’s new monthly financial reconciliation tool, SAHARA, offers several new features that allow reconcilers and approvers to efficiently complete, review, track and approve monthly reconciliations. We put together several FAQs and new information to assist with the SAHARA reconciliation process.

Q:  What do the various reconciliation status types mean?

A: Not reconciled: The reconciler has not yet approved the reconciliation.

Reconciled not Approved: The reconciler has approved the reconciliation and is currently awaiting owner approval.
Complete: Reconciliation has been approved by the reconciler and owner, and is complete.
Reconciliation not required: The cost center/project has not had revenue or expense actuals this year and a reconciliation is not required for the month.
Inactive/Unauthorized: The cost center/project does not have a budget set up and a reconciliation is not available/required. or
You do not have access to the cost center/project. Contact your area lead for more information or open a Tech Café ticket to request access.

   

Q:  If I have actuals in one month, but none in the next, do I need to reconcile the month that does not have actuals?

A: Yes. Once the cost center/project has had actuals activity, you will have a reconciliation each month for the rest of the year.

In the months where a reconciliation is produced, but the month had no actuals activity, the reconciler is required to approve the reconciliation; however, since there were no actuals, the reconciliation does not require owner approval and will immediately go to “complete” status once the reconciler has approved. For example:

Month

Actuals activity?

Reconciliation?

Reconciler approval needed?

Owner approval needed?

September

No

No

No

No

October

Yes

Yes

Yes

Yes

November

Yes

Yes

Yes

Yes

December*

No

Yes

Yes

No


*December did not have actuals activity; therefore, approval is not needed from the owner. Once reconciled, it will go into “complete” status.

Q:  Can Principal Investigators approve reconciliations?

A:  Yes. Principle investigators were recently given approval roles and are able to approve SAHARA reconciliations; however, the department manager or “owner” in SAHARA will still have to certify annually in fall.

Q:  Who do I contact with questions about my SAHARA access?

A:   Open a Tech Café ticket with the subject line “SAHARA Access.”

Q:  Who do I contact for assistance with the reconciliation process?

A:   Email Accounting Services or call ext. 4212.