Fiscal Year-End
The university's fiscal year runs Sept. 1 through Aug. 31. Year-end closing activities help provide an accurate and complete set of financial records to use as the basis for the university's annual financial report.
During the months of June or July, Financial Affairs holds year-end workshops to communicate deadlines for year-end activities and to discuss the closing process, including any changes to business processes. Year-end information for workshops, calendars and presentations is offered May through October of each year.
More information regarding year-end closing and accounting can be found in the Year-End Closing and Accounting Financial Guideline.
If you are new to the process of year-end closing procedures and deadlines, this workshop is for you.
Fiscal Year-End Workshop for New Employees (PS0209.02)
- May 20, 2026 10 a.m.–noon
If you have prior experience and are familiar with year-end closing procedures and deadlines, this workshop is for you.
Fiscal Year-End Workshop Refresher (PS0209.01)
- May 27, 2026 9 –10:30 a.m.
- June 3, 2026 10–11:30 a.m.
Please email Financial Affairs for a copy of the following presentations.
- 2026 Fiscal Year-End Workshop New Employees
- 2026 Fiscal Year-End Workshop Refresher
- Business Transaction Deadlines Calendar
| Due Date | Department | Description |
|---|---|---|
|
6/1/2026 |
Purchasing |
Next year flag activated in Rowdy Exchange. |
|
6/19/2026 |
Purchasing |
Last day to submit requisitions over $50K using FY26 funds. Workflow approvals (including budget, commodity and foreign vendor) must be completed by close of business on the specified deadline date. Requisitions submitted after these deadlines may be returned and will need to be recreated for FY27. |
|
7/6/2026 |
DTS |
Route all Non-PO Vouchers and Travel & Expense Documents from September to June (reimbursements, travel advances, participant advances, athletic advances, student travel expenses). |
|
7/8/2026 |
Budget |
Retroactive funding changes for work-study student employees |
|
7/15/2026 |
Budget |
Retroactive funding changes for activity prior to July 1 |
|
7/20/2026 |
DTS |
Route all Non-PO Vouchers and Travel & Expense documents from July 1-15. |
|
7/20/2026 |
Credit Card |
Departmental approval due for the July 6 statement. |
|
7/22/2026 |
Budget |
FY27 DBT opens. |
|
7/24/2026 |
Credit Card |
Last day to charge to FY26 funds. |
|
7/24/2026 |
Purchasing |
Last day to submit FY26 requisitions with value between $15,000 - $49,999. |
|
8/1/2026 |
People Excellence |
Hire/rehire forms due to People Excellence for Sept. 1 start date. |
|
8/3/2026 |
DTS |
Route all Non-PO Vouchers and Travel & Expense documents from July 16-31. |
|
8/4/2026 |
Credit Card |
Transactions for the Aug. 4 statement ready for reconciliation. |
|
8/7/2026 |
Purchasing |
Last day to request FY26 Purchase Order closures. |
|
8/7/2026 |
Purchasing |
Last day to submit Purchase Order Change (POC) request. |
|
8/10/2026 |
Payroll |
Additional Pay eForm deadline: Must be fully approved without errors by 5 p.m. to process payment using FY26 funds. |
|
8/10/2026 |
Payroll |
Last date for off-cycle check requests accepted by the Payroll office. There will be no off-cycle printing Aug 28-31. |
|
8/10/2026 |
Budget |
Changes for all semi-monthly and monthly paid employees for pay periods ending Aug. 15 and Aug. 31 must be submitted and fully approved. |
|
8/14/2026 |
Accounting |
Corrections through July due to Accounting Services by 5 p.m. |
|
8/14/2026 |
Accounting |
July 2026 activity cost transfers are due to the Controller's Office by 5 p.m. All extra routing and signatures need to occur before this date to meet this deadline. |
|
8/14/2026 |
Budget |
Retroactive funding changes for July and Aug. activity. |
|
8/14/2026 |
Purchasing |
Last day POs will encumber FY26 funds $14,999 and under. Access to Rowdy Exchange will be removed until Sept 2. |
|
8/14/2026 |
Credit Card |
Department approval due by 5 p.m. for Aug. 4 statement. |
|
8/17/2026 |
Payroll |
Last salaried employee weekly timesheet due date for the Aug. 10-15 work week to meet the August monthly payroll processing deadline. |
|
8/17/2026 |
Payroll |
Hourly employee weekly timesheet for the Aug. 1-15 pay period due to supervisor. |
|
8/17/2026 |
DTS |
Route all Non-PO Vouchers and Travel & Expense Documents from Aug. 1-15. |
|
8/18/2026 |
Payroll |
Supervisor timesheet approval by noon. |
|
8/20/2026 |
Payroll |
Deadline to approve employee timesheets, including Overtime Comp Time Payout (OCP) hours. |
|
8/21/2026 |
DTS |
Last day to submit Wire Transfer Requests. |
|
8/26/2026 |
DTS |
Last check run for PO Vouchers at noon. |
|
8/27/2026 |
DTS |
Route all Non-PO Vouchers and Travel & Expense documents from Aug. 16-31 |
|
8/27/2026 |
DTS |
AP and T&E roles will be removed at end of day. |
|
8/28/2026 |
DTS |
Last check run for Non-PO Vouchers and Travel & Expense documents. |
|
8/28/2026 |
Financial Services |
Transactions submitted by Aug. 27 or earlier will be processed in time for the final refund on Aug. 28. The final FY26 check run is scheduled for Aug. 28. |
|
8/31/2026 |
Financial Services |
All departmental revenue must be delivered to Fiscal Services by 3 p.m. to be recorded in the correct fiscal year. |
|
8/31/2026 |
Financial Services |
Petty cash reimbursements using FY26 funds must be submitted to Fiscal Services by 3 p.m. |
|
8/31/2026 |
Financial Services |
Disbursements may continue through Aug. 28. However, Financial Services requests that you refrain from processing any disbursements on Aug. 31, as any disbursements processed on Aug. 31 will be refunded on Sept. 1. |
|
8/31/2026 |
Inventory |
All receiving reports must be completed for capital and controlled items. |
|
8/31/2026 |
Inventory |
Email Inventory to have items tagged if you complete a desktop receiving report after close of business. |
|
8/31/2026 |
People Excellence |
Vacation time over the maximum allowable carryover amount must be taken by deadline. |
|
9/1/2026 |
Payroll |
Hourly employee weekly timesheet due date for the Aug 16 - 31 pay period. |
|
9/1/2026 |
DTS |
Fiscal Year27 is open for processing. |
|
9/1/2026 |
DTS |
AP and T&E roles will be restored by 5 a.m. |
|
9/1/2026 |
Financial Services |
Refunding and disbursement processing will resume effective Sept. 1. |
|
9/2/2026 |
Payroll |
Supervisor timesheet approval by noon. |
|
9/3/2026 |
Accounting |
Service Center IDTs and Inventory Reconciliation due to Accounting Services by noon. |
|
9/4/2026 |
Accounting |
Tentative-Announcement from Financial Affairs to review (preliminary) August reconciliation. |
|
9/4/2026 |
Credit Card |
Transactions for the Sept. 4 statement ready for reconciliation. |
|
9/4/2026 |
Credit Card Administration |
One Card reconciliations completed and approved by 5 p.m. will be processed for immediate payment. Payment vouchers over $10K will be charged to FY26. All others will be charged to FY27. |
|
9/9/2026 |
Accounting |
Corrections through August due to Accounting Services by 3 p.m. |
|
9/9/2026 |
Accounting |
August 2026 activity cost transfers are due to Controller's Office by 3 p.m. All extra routing and signatures need to occur before this date to meet this deadline. |
|
9/30/2026 |
Controller |
Deadline for the annual SAHARA Fiscal Certification. |
