Ongoing Financial Affairs Projects
Financial Affairs works on a variety of projects throughout the year to support the university and make day-to-day operations run more smoothly. These projects can include updating systems, improving processes, rolling out new tools, or creating helpful resources and training. No matter the focus, each effort is aimed at making things easier and more efficient for the UTSA community.
One Card Download - Voucher Creation
To modernize the current non-PO payment voucher process for One Card transactions, this project is a strategic initiative aimed at enhancing efficiency, accuracy and compliance. Our goal is to automate payment voucher creation, eliminating the need for departments to create them while also ensuring compliance.
Timeline: November 2024 through May 2025
Timesheet Improvement
We are updating the timesheet process to make reporting work time easier and more efficient. The new process shifts to exception-only reporting, meaning employees will only log time when it’s different from their regular schedule—no more reporting hours just to show they worked as usual. These changes are designed to save time, reduce administrative steps and keep processes in alignment with university policies.
Timeline: November 2024 through June 2025
New Student Payment Plan Option
To improve affordability and financial flexibility for our students, we are introducing an additional payment plan option beginning fall 2025. The plan will feature a lower upfront cost with manageable installments, making it easier for students and parents to budget for their educational costs.
Timeline: October 2024 to July 2025
Simplifying RowdyPay and Student Billing
We are enhancing RowdyPay and the student bill to improve clarity and transparency. The new format will make it easier for a student to understand their current balance, estimated financial aid, and the remaining amount due after aid is applied. Our goal is to ensure students have a clear and simple overview of their finances, allowing them to make informed decisions about their costs.
Timeline: October 2024 to July 2025
Business Expense Form (BEF) Process Improvements
We are working with a pilot group to improve the current BEF form, as well as the overall Business-Related Hospitality and Entertainment Expenditures process. The goal is to publish a new, easy-to-use form along with updated guidelines and job aids to better support the needs of the campus community. The pilot group’s recommendations will help shape the final version of the new form, which will be published in December 2025.
Timeline: June 2024 to December 2025
