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Payroll Training

Payroll oversees and administers UTSA's time reporting process. Learn how timesheets are entered by employees and approved by managers using the Time and Attendance tiles in Employee Self-Service (ESS) and Manager Self-Service (MSS) platforms in PeopleSoft.

A variety of job aids and videos are available to assist you in completing your timesheet. You can pause, rewind, fast forward and adjust the speed of the videos. For support on PeopleSoft-related issues, please submit a ticket through ServiceNow.

Drop-In Virtual Q&A

We will hold weekly virtual Q&A sessions for those who have questions about changes to the timesheet process in effect as of June 2.

  • June 9, 10 a.m.–noon
  • June 16, 10 a.m.–noon
  • June 23, 10 a.m.–noon
  • June 30, 10 a.m.–noon

 

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The job aids below have also been updated to reflect the new process. Additionally, visit Timesheet FAQs to explore frequently asked questions.

Employee Classification Types

If you are unsure of your classification, use the job aid below:

Elapsed Timesheets are used by the following salaried employees paid monthly:  

  • Administrative and professional (A&P)
  • Classified exempt
  • Classified non-exempt

Visit the Timesheet Process Improvement page for more information about the new process that launched in June 2025.

Punch Timesheets are used by the folowing hourly employees paid semi-monthly:

  • Classified non-exempt
  • Student employees

Graduate research assistants, graduate teaching assistants and faculty are not required to submit timesheets.

Employee: How do I submit past-due timesheets?

Supervisor: How do I approve past-due timesheets?