Payroll Training

Payroll oversees and administers UTSA's time reporting process. Learn how timesheets are entered by employees and approved by managers in PeopleSoft using the Time and Labor Employee (ESS) and Manager Self-Service (MSS) platforms.

We created several job aids and videos to assist you in completing your timesheet. You can pause, rewind, fast forward, and adjust the speed of all video job aids. For specific PeopleSoft questions or troubleshooting, contact Business Information Services at ext. 7762. 

Employee Classification Types

If you are unsure of your classification, use the job aid below.

Exempt Employees use elapsed timesheets. 

  • Administrative and Professional (A&P) employees submit timesheets monthly.
  • Classified Salaried Exempt employees submit timesheets weekly.

Non-Exempt Employees use punch timesheets.

  • Salaried Non-Exempt, Hourly Staff and student employees submit timesheets weekly.

GRA, GTA, and faculty employees are not required to submit timesheets.

Employee: How do I submit past-due timesheets?

Supervisor: How do I approve past-due timesheets?